City of Lyndhurst, Ohio Board of Control
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July 1, 2013: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, June 3, 2013.
 
Nuisance Abatement: Review and approve assessments for nuisance abatement.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of May, 2013.
 
Award Contracts:
 
For bids received in answer to advertised request for 2013 Sidewalk Program.
 
Approve Purchase Requisitions:
 
WALTER HAVERFIELD - NEORSD legal fees - $11,460.01
 
BULLDOG BATTERY - Emergency backup batteries for traffic signals - $6,440.00
 
A&S ANIMAL CONTROL - 3rd quarter 2013 animal control services - $6,000.00
 
LITTLER MENDELSON - 3rd quarter 2013 estimated legal services - $5,000.00
 
PAUL MURPHY - 3rd quarter 2013 estimated law services - $8,500.00
 
RITA - 3rd quarter 2013 software service and support - $5,100.00
 
PAT FLOWERS INC. - 2013 striping program - $13,703.00
 
R.W. SIDLEY, INC. - 2014 5-ton dump truck / truck chassis - $100,900.00
 
VALLEY FORD TRUCK - 2014 Ford F250 pick-up truck - $29,161.00
 
DAVEY RESOURCE GROUP - TreeKeeper 7 network software and data conversion - $12,450.00
 
EVERBRIDGE - Emergency alert system - $8,000.00
 
CCM RENTAL - Rental of tents, tables, chairs, stage, etc. for homedays (not to exceed) - $9,158.73
 
July 1, 2013: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, July 1, 2013 at 8:00 P.M., Vice Mayor Patrick A. Ward, presiding.
 
Members Present: Council Representatives J. A. Gambatese, C. A. LoPresti, K. C. Packard, L. A. Schlessel, D. A. Frey.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; M. J. Carroll, Chief of Fire; M. A. Franco, Assistant Clerk of Council.
 
Absent: Council Representative J. A. Marko; T. P. Kunz, Building Commissioner.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Packard, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, June 3, 2013, copies of which were mailed to all Members, be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Packard, seconded by Mr. Schlessel, that the assessments for nuisance abatement be approved.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the monthly summary statement of revenues and expenditures for the month of May, 2013 be approved.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST FOR THE 2013 SIDEWALK PROGRAM BIDS OPENED FRIDAY, JUNE 28, 2013 - 12:00 NOON
 
Bid Bonds, Name of Bidder, Asphalt Bid Amount
5%, TC Construction, $124,867.00
5%, Philip Miller Construction, $137,473.50
5%, Dicillo Landscape, $122,600.50
 
Ms. Franco reported that the City Engineer recommends award of the contract for the 2013 Sidewalk Program to Dicillo Landscape Design for a cost of $122,600.50. In addition to this award, the City Engineer recommends the appropriation of $14,400.00 for construction administration costs during the performance of this project.
 
It was moved by Mr. Packard, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Dicillo Landscape Design for the 2013 Sidewalk Program for a total cost of $122,600.50.
 
Mr. Ward stated this contract is separate from the contract addressing sidewalks where East Ohio Gas was currently working.
 
Mr. Gambatese asked when the sidewalk program will start.
 
Mr. Ward stated there is no definite start date at this time.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
WALTER HAVERFIELD - NEORSD legal fees - $11,460.01
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with Walter Haverfield for NEORSD legal fees for a total cost of $11,460.01.
 
The question was put to a voice vote and passed unanimously.
 
BULLDOG BATTERY - Emergency backup batteries for traffic signals - $6,440.00
 
It was moved by Mr. Schlessel, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Bulldog Battery for emergency backup batteries for traffic signals for a total cost of $6,440.00
 
The question was put to a voice vote and passed unanimously.
 
A&S ANIMAL CONTROL - 3rd quarter 2013 animal control services - $6,000.00
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with A&S Animal Control for third quarter 2013 animal control services for a total cost of $6,000.00
 
The question was put to a voice vote and passed unanimously.
 
LITTLER MENDELSON - 3rd quarter 2013 estimated legal services - $5,000.00
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with Littler Mendelson for third quarter 2013 estimated legal services for a total cost of $5,000.00
 
The question was put to a voice vote and passed unanimously.
 
PAUL MURPHY - 3rd quarter 2013 estimated law services - $8,500.00
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul Murphy for third quarter 2013 estimated law services for a total cost of $8,500.00
 
The question was put to a voice vote and passed unanimously.
 
RITA - 3rd quarter 2013 software service and support - $5,100.00
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with RITA for third quarter 2013 software service and support for a total cost of $5,100.00
 
The question was put to a voice vote and passed unanimously.
 
PAT FLOWERS INC. - 2013 striping program - $13,703.00
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Pat Flowers, Inc. for 2013 striping program for a total cost of $13,703.00
 
The question was put to a voice vote and passed unanimously.
 
R.W. SIDLEY, INC. - 2014 5-ton dump truck / truck chassis - $100,900.00
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with R.W. Sidley, Inc. for 2014 5-ton dump truck / truck chassis for a total cost of $100,900.00
 
The question was put to a voice vote and passed unanimously.
 
VALLEY FORD TRUCK - 2014 Ford F250 pick-up truck - $29,161.00
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with Valley Ford Truck for 2014 Ford F250 pick-up truck for a total cost of $29,161.00
 
The question was put to a voice vote and passed unanimously.
 
DAVEY RESOURCE GROUP - TreeKeeper 7 network software and data conversion - $12,450.00
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with Davey Resource Group for TreeKeeper 7 network software and data conversion for a total cost of $12,450.00
 
The question was put to a voice vote and passed unanimously.
 
EVERBRIDGE - Emergency alert system - $8,000.00
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Everbridge for emergency alert system for a total cost of $8,000.00
 
The question was put to a voice vote and passed unanimously.
 
Mr. Ward complimented both Chiefs and the Finance Director for their research on this emergency system.
 
Mr. Gambatese asked if the cities current information can be transferred to the new system.
 
Chief Carroll stated information can be transferred.
 
CCM RENTAL - Rental of tents, tables, chairs, stage, etc. for homedays (not to exceed) - $9,158.73
 
It was moved by Mr. Schlessel, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with CCM Rental for rental of tents, tables, chairs, stage, etc. for homedays for a total cost not to exceed of $9,158.73
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:10 P.M.
 
Approved: August 5, 2013
 
Chairman
 
Attest: Secretary



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