City of Lyndhurst, Ohio Civil Service Commission
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February 9, 2012: Civil Service Commission
AGENDA:

 
Regular Meeting of the Civil Service Commission of the City of Lyndhurst, Thursday, February 9, 2012 at 8:30 a.m. Raymond Schmidlin, Chairman presiding.
 
Members:
Commissioners: R D Patete, R. Schmidlin, R A Sweeney
 
Others: P T Murphy, Director of Law; C J White, Secretary
 
Minutes:
 
Approve minutes of the Regular Meeting held January 19, 2012.
 
Meet with Paul Michalko of Personnel Selection Service.
 
Review application for original appointment exam for both police and fire.
 
Review Rule VI, Section 1
 
Discuss upcoming original appointment police exam.
 
Extend Original Appointment List for Fire Department, established February 10, 2011.
 
February 9, 2012: Civil Service Commission
MINUTES:

 
The Civil Service Commission of the City of Lyndhurst met in Regular Session on Thursday, February 9, 2012 at 8:30 a.m. in the Conference Room of the Lyndhurst Municipal Center, 5301 Mayfield Road.
 
Members Present: R. Schmidlin, Chairman; R D Patete, R A Sweeney
 
Others Present: P T Murphy, Director of Law; C J White, Secretary; R Porrello, Chief of Police; P Rhode, Executive Lieutenant;M Carroll, Chief of Fire
 
It was moved by Mr. Schmidlin, seconded by Mr. Patete that the reading of the minutes of the Special Meeting held January 19, 2012, copies of which were sent to all members, be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
Meet with Paul Michalko of Personnel Selection Service.
 
Mr. Michalko addressed the Commission and stated he has conducted both police and fire exams for the City of Lyndhurst for the at least the past fifteen years. He explained that each test given is a new test, so that people cannot memorize the test. He also stated that the tests his company gives can be customized to the department.
 
In answer to Mr. Schmidlin's question, Mr. Michalko distributed a current price list of written examinations for police and fire departments.
 
In answer to Mr. Patete's question regarding candidates lacking integrity, Mr. Michalko recommended that integrity and moral questions be asked during the screening process, or have the top twenty-five candidates take a more extensive test, after the entry level written test. He further stated that there are two different levels of testing that his company does, and it is based on difficulty level; some cities require high school level, others require college.
 
In answer to Chief Porrello's question, Mr. Michalko stated the following topics are on an entry level police test: observation and memory, understanding written material, interpersonal relations, following written instructions, verbal reasoning, logic, and mathematical aptitude. He then reiterated that the tests can be customized to the department, and also many of the topics can be covered in the screening process. He explained that moral/psychological testing is difficult to score.
 
In answer to Ms. Sweeney's question, Mr. Michalko stated that there is a pool of over two thousand questions, and each test has about one hundred twenty-five questions on an entry level test, so it is not likely a candidate will be able to memorize the tests, even if he or she has taken quite a few tests.
 
In answer to Chief Carroll's question regarding people with disabilities taking the test, Mr. Michalko stated that his company does cover that issue, and has alternates available for the disabled. He further stated that any request for special accommodations should require a written confirmation from a professional.
 
Regional testing for original appointment was discussed.
 
In answer to Chief Porrello's question regarding the age of the original appointment list, Mr. Michalko stated in his opinion, there are good and qualified candidates way down on the list as well as candidates that are in the top ten.
 
Mr. Michalko passed out business cards and thanked the Commission for hearing his presentation.
 
Review application for original appointment exam for both police and fire.
 
The two page form that was distributed prior to the meeting was discussed, and it was decided that this application be used for both police and fire original appointment exams. Minor changes will be made as to the dates and whether it is for police or fire.
 
Click here to launch Application
 
Chief Porrello asked the commission if they would consider giving extra credit to police candidates for college.
 
Mr. Patete stated that years ago there was extra credit for college, however, it was difficult to determine which colleges were accredited and/or which were still in business. He further stated that verifying the college credit takes an exorbitant amount of time.
 
Chief Carroll stated that extra credit is given to fire candidates, if they hold specific degrees, which are outlined in the Rules of the Civil Service Commission.
 
Review Rule VI. Section 1
 
Mr. Schmidlin explained that this rules deals with the time frame that applicants have to respond back to the city. He further stated that he interprets that to mean that the rule applies to the appointing authority once the certified list is submitted. He then stated that the rules are liberal enough, and the applicant is obligated to stay in contact with the city, that seven (7) is sufficient.
 
Chief Porrello explained that the detective bureau also has waited a lengthy time for candidates to respond during the background check process and asked if those rules apply to the entire process.
 
Mr. Schmidlin stated there are no rules specific to that process. He also recommended that a letter be sent to the candidate stating that they are no longer being considered for this appointment.
 
Mr. Murphy recommended a reasonable amount of time, deemed by the detective bureau for the process to move along.
 
Secretary White stated that the detective bureau would like a letter and signature on file, stating that a candidate is no longer interested in the appointment.
 
Mr. Schmidlin recommended that the Civil Service Commission send a letter after a reasonable amount of time (from one to fourteen days) stating the contact dates and using the term, "by the lack of your response, your application is no longer being considered at this time. If this is in error, please contact us by this date" - and give the candidate three or so additional days.
 
Discuss upcoming original appointment police exam.
 
Mr. Schmidlin explained that depending on the outcome of the current list, a new original appointment police exam may wait until later in the year. He further stated that the current list will expire on March 18, 2012, at which time the Commission can extend the list.
 
Extend Original Appointment List for Fire Department, established February 10, 2011.
 
It was moved by Mr. Schmidlin, seconded by Ms. Sweeney that the Original Appointment List for Fire Department, established February 10, 2011, be extended for a period of one year.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
It was moved by Mr. Schmidlin, seconded by Mr. Patete that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried, meeting adjourned at 9:50 a.m.


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The City of Lyndhurst, Ohio @ www.lyndhurst-oh.com

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