City of Lyndhurst, Ohio Board of Control
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Jul;y 2, 1012: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, June 4, 2012.
 
Nuisance Abatement: Review and approve assessments for nuisance abatement.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of May, 2012.
 
Award Contracts:
 
For bids received in answer to advertised request for the 2012 Sewer Repair Program.
 
For bids received in answer to advertised request for the Alberta Park Estates Lateral Rehabilitation Program.
 
For bids received in answer to advertised request for the 2012 Sewer Rehabilitation Program.
 
Approve Purchase Requisitions:
 
CHAGRIN VALLEY ENGINEERING - 2012 Flood plain map revision - $31,000.00.
 
CHAGRIN VALLEY ENGINEERING - Mayfield Road audible intersection - $21,280.00.
 
GIBSON MACHINERY, LLC - Snow plow for new plow truck - $5,664.25.
 
SUNDANCE SYSTEMS, INC. - Mapping application/Phase II compliant/Support/Maintenance - $7,200.00.
 
B & C COMMUNICATIONS - Spectracom GPS clock system - $8,529.60.
 
BEST TRUCK EQUIPMENT - Hopper replacement recycling truck - $9,950.00.
 
MIDDLETOWN FORD - 2012 Ford F350 pick-up truck (State of Ohio Contract) - $31,026.00.
 
LITTLER MENDELSON, PC - Additional 3rd quarter legal services - $8,000.00.
 
CLEVELAND ELECTRIC ILLUMINATING - Install three phase service to Brainard Pump Station - $5,558.29.
 
CCM RENTAL - Rental of tents, tables, chairs, stage, etc. for homedays - $9,068.50.
 
NATIONAL OFFICE - Nesting chairs for Council Chambers - $6,610.00.
 
July 2, 2012: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, July 2, 2012, at 8:00 P.M., Patrick A. Ward, Acting Chairman, presiding.
 
Members Present:
Council Representatives: J. A. Gambatese, C. A. LoPresti, J. A. Marko, K. C. Packard.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; M. J. Carroll, Chief of Fire; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; M. A. Franco, Assistant Clerk of Council.
 
Absent: D. A. Frey, Vice Mayor; L. A. Schlessel, Council Representative; T. P. Kunz, Building Commissioner.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Marko, seconded by Mr. Packard, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, June 4, 2012, copies of which were mailed to all Members, be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed, with Mr. Gambatese abstaining.
 
It was moved by Mr. Marko, seconded by Mr. Gambatese, that the assessments for nuisance abatement be approved.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Marko, seconded by Mr. LoPresti, that the monthly summary statement of revenues and expenditures for the month of May, 2012 be approved.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED
REQUEST FOR THE 2012 SEWER REPAIR PROGRAM
BIDS OPENED FRIDAY, JUNE 22, 2012 - 12:00 NOON
 
Bid Bonds
 
Name of Bidder
 
Amount Bid
5%
 
Utilicon Corp.
 
$366,945.00
5%
 
Longo Sewer Construction Co., Inc.
 
$403,294.00
5%
 
Nerone & Sons, Inc.
 
$430,525.00
5%
 
Fabrizi Trucking & Paving Co., Inc.
 
$626,125.00

 
Ms. Franco reported that the City Engineer recommends award of the contract for the 2012 Sewer Repair program to Utilicon Corp., for a cost of $366,945.00. In addition to this award, the City Engineer recommends the appropriation of $4,500.00 for Construction Administration costs during the performance of this project.
 
It was moved by Mr. Marko, seconded by Mr. Gambatese, that the Mayor be and he is hereby authorized and directed to enter into contract with Utilicon Corp., for the 2012 Sewer Repair program for a total cost of $366,945.00.
 
Mr. Ward inquired if the City had a past relationship with Utilicon. Mr. Glady advised the City worked with them in the past and they are reputable contractors.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED
REQUEST FOR THE ALBERTA PARK ESTATES
LATERAL REHABILITATION
BIDS OPENED FRIDAY, JUNE 22, 2012 - 12:00 NOON
 
Bid Bonds
 
Name of Bidder
 
Amount Bid
5%
 
Performance Pipelining, Inc.
 
$155,380.00
5%
 
United Survey, Inc.
 
$205,800.00

 
Ms. Franco reported that the City Engineer recommends award of the contract for the Alberta Park Estates Lateral Rehabilitation to Performance Pipelining, Inc., for a cost of $155,380.00. In addition to this award, the City Engineer recommends the appropriation of $1,700.00 for Construction Administration costs during the performance of this project.
 
It was moved by Mr. Marko, seconded by Mr. Gambatese, that the Mayor be and he is hereby authorized and directed to enter into contract with Performance Pipelining, Inc., for the Alberta Park Estates Lateral Rehabilitation for a total cost of $155,380.00.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED
REQUEST FOR THE 2012 SEWER REHABILITATION PROGRAM
BIDS OPENED FRIDAY, JUNE 22, 2012 - 12:00 NOON
 
Bid Bonds
 
Name of Bidder
 
Amount Bid
5%
 
Robinson Pipe Service
 
$316,377.25
5%
 
United Survey, Inc.
 
$346,047.50
5%
 
Insight Pipe Contracting
 
$545,601.00
5%
 
Nerone & Sons, Inc.
 
$575,603.60

 
Ms. Franco reported that the City Engineer recommends award of the contract for the 2012 Sewer Rehabilitation program to Robinson Pipe Services, Inc., for a cost of $316,377.25. In addition to this award, the City Engineer recommends the appropriation of $2,500.00 for Construction Administration costs during the performance of this project.
 
It was moved by Mr. Marko, seconded by Mr. Gambatese, that the Mayor be and he is hereby authorized and directed to enter into contract with Robinson Pipe Services, Inc., for the 2012 Sewer Rehabilitation program for a total cost of $316,377.25.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
CHAGRIN VALLEY ENGINEERING - 2012 Flood plain map revision $31,000.00.
 
It was moved by Mr. Marko, seconded by Mr. Gambatese, that the Mayor be and he is hereby authorized and directed to enter into contract with Chagrin Valley Engineering for 2012 Flood plain map revision for a total cost of $31,000.00.
 
The question was put to a voice vote and passed unanimously.
 
CHAGRIN VALLEY ENGINEERING - Mayfield Road audible intersection - $21,280.00.
 
It was moved by Mr. Gambatese, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Chagrin Valley Engineering for Mayfield Road audible intersection for a total cost of $21,280.00.
 
The question was put to a voice vote and passed unanimously.
 
GIBSON MACHINERY, LLC - Snow plow for new plow truck - $5,664.25.
 
It was moved by Mr. Packard, seconded by Mr. Gambatese, that the Mayor be and he is hereby authorized and directed to enter into contract with Gibson Machinery, LLC for snow plow for new plow truck for a total cost of $5,664.25.
 
The question was put to a voice vote and passed unanimously.
 
SUNDANCE SYSTEMS, INC. - Mapping application/Phase II compliant/Support/Maintenance - $7,200.00.
 
It was moved by Mr. Gambatese, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with Sundance Systems, Inc., for mapping application/phase II compliant/support/maintenance for a total cost of $7,200.00.
 
The question was put to a voice vote and passed unanimously.
 
B & C COMMUNICATIONS - Spectracom GPS clock system - $8,529.60.
 
It was moved by Mr. Packard, seconded by Mr. Marko, that the Mayor be and he is hereby authorized and directed to enter into contract with Spectracom for GPS clock system for a total cost of $8,529.60.
 
The question was put to a voice vote and passed unanimously.
 
BEST TRUCK EQUIPMENT - Hopper replacement recycling truck - $9,950.00.
 
It was moved by Mr. Gambatese, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with Best Truck Equipment for hopper replacement recycling truck for a total cost of $9,950.00.
 
The question was put to a voice vote and passed unanimously.
 
MIDDLETOWN FORD - 2012 Ford F350 pick-up truck (State of Ohio Contract) - $31,026.00.
 
It was moved by Mr. Gambatese, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Middletown Ford for 2012 Ford F350 pick-up truck for a total cost of $31,026.00.
 
The question was put to a voice vote and passed unanimously.
 
LITTLER MENDELSON, PC - Additional 3rd quarter legal services -$8,000.00.
 
It was moved by Mr. Packard, seconded by Mr. Marko, that the Mayor be and he is hereby authorized and directed to enter into contract with Littler Mendelson, PC for additional 3rd quarter legal services for a total cost of $8,000.00.
 
The question was put to a voice vote and passed unanimously.
 
CLEVELAND ELECTRIC ILLUMINATING - Install three phase service to Brainard Pump Station - $5,558.29.
 
It was moved by Mr. Gambatese, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Cleveland Electric Illuminating to install three phase service to Brainard Pump Station for a total cost of $5,558.29.
 
The question was put to a voice vote and passed unanimously.
 
CCM RENTAL - Rental of tents, tables, chairs, stage, etc. for homedays - $9,068.50.
 
It was moved by Mr. Marko, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with CCM Rental for rental of tents, tables, chairs, stage, etc., for a total cost of $9,068.50.
 
The question was put to a voice vote and passed unanimously.
 
NATIONAL OFFICE - Nesting chairs for Council Chambers - $6,610.00.
 
It was moved by Mr. Marko, seconded by Mr. Packard, that the Mayor be and he is hereby authorized and directed to enter into contract with National Office for nesting chairs for Council Chambers for a total cost of $6,610.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Marko, seconded by Mr. Packard, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:09 P.M.


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