City of Lyndhurst, Ohio Civil Service Commission
Agendas & Minutes
Print   Close
 
September 9, 2010: Civil Service Commission
AGENDA:

 
To meet in Regular Session on Thursday, September 9, 2010 at 8:30 AM, in the Conference Room of the Lyndhurst Municipal Center, 5301 Mayfield Road.
 
Members:
Commissioners: R D Patete, R. Schmidlin, R Sweeney
 
Others: P T Murphy, Director of Law; C J White, Secretary
 
Minutes: Approve minutes of the Regular Meeting held August 12, 2010.
 
Approve minutes of the Special Meeting held August 19, 2010.
 
Administer oath of office to new member of the commission, Rosemary Sweeney.
 
Elect chairman for the remainder of the year, 2010.
 
Resolution No. 2010-03:
 
Amend Resolution No. 2010-03 to show clarification of acceptable educational credits.
 
TABLED ITEMS:
 
Mayors correspondence regarding original appointment exam and promotional exams in the fire department.
 
September 9, 2010: Civil Service Commission
MINUTES:

 
The Civil Service Commission of the City of Lyndhurst met in Regular Session on Thursday, September 9, 2010, in the Conference Room of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mr. Raymond Schmidlin, Chairman, presiding.
 
Members Present: R. Schmidlin, R. D. Patete, R. Sweeney
 
Others Present: Paul Murphy, Director of Law; Rick Porrello, Police Chief; Gerald M. Telzrow, Fire Chief; C J White, Secretary
 
The oath of office was administered to Ms. Rosemary Sweeney, new member of the Lyndhurst Civil Service Commission.
 
It was moved by Mr. Patete, seconded by Ms. Sweeney to elect the following slate of officers for the remainder of the year, 2010:
 
Chairman: Ray Schmidlin
Vice Chairman: Dick Patete
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
It was moved by Mr. Schmidlin, seconded by Mr. Patete, that the second page, sixth paragraph of the minutes of the Regular Meeting held August 12, 2010, be amended to read:
 
  • Background check on fifteen (15) candidates

  • Civil Service Commission to review background checks

  • Removal of names of candidates by the Civil Service Commission

  • Appeal process hearing

  • Pradco Law Enforcement Index

  • Provide list of certified names to mayor

  •  
    The question was put to a voice vote and passed unanimously.
     
    Motion carried.
     
    It was moved by Mr. Schmidlin, seconded by Mr. Patete that the reading of the minutes of the Special Meeting held August 19, 2010, copies of which were mailed to all members, be dispensed with and said minutes stand approved as circulated.
     
    The question was put to a voice vote and passed unanimously.
     
    Motion carried.
     
    Resolution 2010-03
     
    Amend Resolution No. 2010-3 to show clarification of acceptable educational credits.
     
    It was decided that since Resolution No. 2010-3 was previously adopted, the proposed amendments be considered in Resolution No. 2010-6.
     
    It was moved by Mr. Schmidlin, seconded by Ms. Sweeney that the agenda be amended to include proposed Resolution No. 2010-6.
     
    The question was put to a voice vote and passed unanimously.
     
    Motion carried.
     
    Review proposed Resolution 2010-6
     
    Mr. Murphy explained that proposed Resolution 2010-6 will add language to 2010-3 as follows:
     
    "IN A PROMOTIONAL EXAMINATION FOR THE FIRE DEPARTMENT, AND UPON SUBMISSION BY AN APPLICANT TO THE COMMISSION OF WRITTEN DOCUMENTARY EVIDENCE ACCEPTABLE TO THE COMMISSION, ADDITIONAL PERCENTAGE POINTS WILL BE ADDED TO THE FINAL PERCENTAGE OF ANY APPLICANT WHO HAS PASSED SUCH EXAMINATION , AND WHO HAS SUCCESSFULLY COMPLETED A LISTED CURRICULA FROM INSTITUTIONS ACCREDITED BY THE UNITED STATES DEPARTMENT OF EDUCATION OR ACCREDITATION AGENCIES RECOGNIZED BY THE UNITED STATES DEPARTMENT OF EDUCATION AS FOLLOWS:"
     
    In answer to Mr. Schmidlin's question, Chief Telzrow stated that the language for accreditation was taken from the United States Department of Labor website.
     
    In answer to Mr. Patete's question, Chief Telzrow stated that accredited schools are listed on the United States Department of Education website.
     
    In answer to Ms. Sweeney's question, Chief Telzrow stated that the Department of Education would be the ultimate authority on which schools are accredited.
     
    It was moved by Mr. Schmidlin, seconded by Ms. Sweeney that Resolution 2010-6, be adopted.
     
    The question was put to a voice vote and passed unanimously.
     
    Motion carried.
     
    Mr. Murphy explained that he had previously met with Chief Telzrow who suggested putting a passing grade of seventy (70%) percent in Section VII of the Civil Service Rules. He further stated that after review, it was found that the percentage is set by the Commission for each individual exam. He then stated that the passing grade has always been seventy (70%) percent, though not documented. He then asked the Commission if they would like to consider establishing a passing grade of seventy (70%) percent or just keep it general as to "a passing grade."
     
    The Commission agreed that it would review a proposed resolution for next meeting.
     
    Mr. Murphy brought up the fact that the Commission still has to make the decision to score exams with either points or percentages.
     
    Chief Telzrow gave his recommendation for use of percentages for promotional testing. He then stated his concern regarding the language as established, and how the percentages would be calculated. He further stated that every test in the past has been challenged and questioned as to how the test was scored.
     
    Mr. Schmidlin referred to his notes which say to use percentage points, but also stated that as long as the scoring is clear and consistent, either would be fair.
     
    Discussion continued.
     
    In answer to Mr. Schmidlin's question, Chief Telzrow stated he prefers percentages to points, which will weigh the test score. He stated that he would like to see incentives given to candidates who increase their education, and feels the percentage system would best accomplish that. He also suggested putting an example of the scoring procedure into a resolution. He also stated that he feels employee evaluations should be considered as well.
     
    It was recommended that new legislation be written for promotional testing that shows an exact passing grade of seventy (70%) percent and examples of scoring also be included for clarification.
     
    Mr. Schmidlin also recommended that the resolution be left as is but add clarification after the promotional testing is completed.
     
    Chief Telzrow suggested that the Civil Service Rules be reviewed for conflicting rules and inconsistencies by a qualified company.
     
    It was recommended that the secretary obtain a quote from the Walter Drane Company to review the Civil Service Chapter of the codified ordinances of the city.
     
    Tabled Item:
     
    Mayor's correspondence regarding original appointment exam and promotional exams in the fire department.
     
    In answer to Mr. Schmidlin's question, the secretary explained that this item is on the agenda under "Tabled Items" so that the Commission does not forget to move forward with the original appointment through captains exams. She further stated that the only request that was acted upon was the promotional exam for chief.
     
    Chief Telzrow explained that it would be best to wait until the new Fire Chief is appointed and established, because the testing company will request a meeting with the chief for his input on the promotional exams for lieutenant and captain.
     
    In answer to Mr. Patete's question, Chief Telzrow stated a good time to give the promotional exam would be in March, due to the fact that not much vacation time is taken in January or February, which would allow time for study.
     
    It was moved by Mr. Schmidlin, seconded by Mr. Patete that the meeting be adjourned.
     
    The question was put to a voice vote and passed unanimously.
     
    Motion carried, meeting adjourned at 9:45 a.m.


    Information provided by:
    The City of Lyndhurst, Ohio @ www.lyndhurst-oh.com

    on