City of Lyndhurst, Ohio Civil Service Commission
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July 15, 2010: Civil Service Commission
AGENDA:

 
Regular Meeting of the Civil Service Commission of the City of Lyndhurst, Thursday, July 15, 2010 at 8:30 AM. Joseph A. Sweeney, Chairman presiding.
 
Members:
Commissioners: R D Patete, R. Schmidlin, J A Sweeney.
 
Others: P T Murphy, Director of Law; C J White, Secretary.
 
Minutes:
 
Approve minutes of the Special Meeting held June 8, 2010.
 
Correspondence:
 
From Mayor Cicero regarding the establishment of an original appointment eligibility list for firefighter and eligibility lists for the positions of Chief, Captain and Lieutenant in the City.
 
From Mayor Cicero in regards to certifying names for original appointment in the police department.
 
Discussion of the promotional list in the Police Department which expires August 6, 2010.
 
Tabled Items:
 
Review proposed Resolution No. 2010-03
 
Consider proposed Resolution No. 2010-04
 
July 15, 2010: Civil Service Commission
MINUTES:

 
The Civil Service Commission of the City of Lyndhurst met in Special Session on Thursday, July 15, 2010 at 8:30 a.m., in the Conference Room of the Lyndhurst Municipal Center, 5301 Mayfield Road. Chairman Joseph A. Sweeney, presiding.
 
Members Present:
Commissioners: R D Patete, R Schmidlin, J A Sweeney
 
Others Present: P T Murphy, Director of Law; Chief Telzrow, Fire Department; Chief Porrello, Police Department; Patrolman Reese
 
It was moved by Mr. Schmidlin, seconded by Mr. Sweeney that the reading of the minutes of June 8, 2010, be tabled until the next Regular Meeting.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
Correspondence from Mayor Cicero regarding the establishment of an original appointment eligibility list for firefighter and eligibility lists for the positions of Chief, Captain and Lieutenant in the City.
 
"June 9, 2010
 
Lyndhurst Civil Service Commission
Lyndhurst Municipal Center
5301 Mayfield Rd
Lyndhurst OH 44124
 
Gentlemen:
 
Please accept this letter as my request to commence the steps necessary to conduct an examination for the establishment of an original appointment eligibility list for firefighter and eligibility lists for the positions of Chief, Captain and Lieutenant in the Fire Department so that the lists can be established as soon as you are practically able to do so.
 
Sincerely,
Joseph M. Cicero, Jr.
Mayor
 
JMC:cjw
c: Chief Telzrow"
 
Mr. Sweeney recommended that this correspondence be discussed at length at the next Civil Service meeting.
 
Correspondence from Mayor Cicero in regards to certifying names for original appointment in the police department.
 
"July 12, 2010
 
Lyndhurst Civil Service Commission
5301 Mayfield Road
Lyndhurst OH 44124
 
Gentlemen:
 
This is to advise that the Lyndhurst Police Department will have positions available for two (2) patrolmen.
 
Therefore, I am hereby notifying you of the positions to be filled and requesting that you certify to me the names and addresses of individuals from the original appointment Eligibility List for the Lyndhurst Police Department.
 
I would appreciate receiving the requested list as soon as possible. Thank you for your assistance and cooperation.
 
Sincerely,
Joseph M. Cicero, Jr.
Mayor
 
JMC:cjw
c: Chief Porrello"
 
The Commission stated it would start the procedure to certify twelve (12) names to Mayor Cicero for original appointment in the Lyndhurst Police Department.
 
Chief Porrello reminded the Commission that a motion was made at the May 13, 2010 meeting that the Civil Service Commission enter into contract with Pradco to conduct the Law Enforcement Index, which will be part of the interview process prior to the background review by the Detective Bureau.
 
It was moved by Mr. Schmidlin, seconded by Mr. Patete to contact the first fifteen (15) candidates on the police eligibility list to start the procedure for certifying twelve (12) names to the Mayor for original appointment in the Lyndhurst Police Department.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
Discussion of the promotional list in the Police Department which expires August 6, 2010.
 
Patrolman Reese presented a letter to the Commission dated July 15, 2010, which reads:
 
"July 15, 2010
 
Civil Service Commission
Lyndhurst City Hall
5301 Mayfield Road
Lyndhurst, OH. 44124
 
RE: Police Promotion Eligibility List
 
Dear Civil Service Commission members:
 
I respectfully request to have the current police promotional lists for Sergeant and Lieutenant extended for an additional year. Over the past several months, Sgt McConville and myself carefully reviewed the current civil service rules governing ELIGIBLE LISTS (Rule V) and PROMOTIONS (Rule VIII). We believe the current rules clearly give the commission the authority to extend the lists for a third and final year. Sgt. McConville and myself also believe under the current economic climate it would better serve the city to have the lists extended.
 
Rule V (ELIGIBLE LISTS), Section 5, clearly states that an eligible list shall remain in effect for a period of one year unless, in the judgment of the Commission, it is considered advisable for the list to be continued for a further period of one year. Section 5 also clearly states that an eligible list for original appointees may be further extend for a second one-year period (three total), if deemed necessary by the Commission.
 
Rule VIII (PROMOTIONS), Section 8, clearly classifies a promotional test as an eligibility list. Section 9 of this rule clearly states that a promotional examination shall be conducted in accordance with the rules of the Commission governing examinations for original appointments. It should be noted that NO WHERE in Rule VIII (PROMOTIONS) does it state how long the eligible list shall remain in effect, nor does it state the number of extensions to be granted.
 
Due to past practice by the Commission to extend the promotion lists, I believe the Commission observes the lists under the same rules and guidelines as an original appointment list. Due to this fact I respectfully request the Commission to extend the promotion lists for its third and final year as prescribed under Rule V, Section 5.
 
If the current list is left to expire the city would be forced to give a new test next year providing only one promotional during its life and costing the city thousands of unnecessary dollars. Following Lt. Porter's retirement next year, the next retirement for a supervisor is not scheduled until 2016. To give a promotional test for this one position and costing the city thousands of dollars, when the Commission has the authority to extend the current lists, clearly would not serve the city in its best interest under the current economic climate.
 
In closing I would ask the commission to review the Civil Service rules that I have mentioned and examine how the city would benefit from my request. I would also like to thank the members of the Commission for any consideration given to my request.
 
Respectfully,
Robert L. Reese
(signature)"
 
After discussion about the amount of extensions a promotional list can be given, it was moved by Mr. Sweeney, seconded by Mr. Schmidlin to extend the eligibility list for Chief, Lieutenant, and Sergeant in the Police Department to November 6, 2010.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
Tabled Items:
 
Review proposed Resolution No. 2010-03
 
It was moved by Mr. Schmidlin, seconded by Mr. Patete that Resolution No. 2010-03 be adopted.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
Consider proposed Resolution No. 2009-04
 
It was moved by Mr. Schmidlin, seconded by Mr. Patete that proposed Resolution No. 2009-04 be rejected.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
It was moved by Mr. Sweeney, seconded by Mr. Schmidlin that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried, meeting adjourned at 9:15 a.m.


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