City of Lyndhurst, Ohio Board of Control
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July 6, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, June 7, 2010.
 
Review and approve assessments for grass cutting.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of May, 2010.
 
Award Contracts: For bids received in answer to advertised request for the 2010 Concrete and Catch Basin Repair Program.
 
For bids received in answer to advertised request for the demolition of Brainard Park Pool.
 
Approve Purchase Requisitions:
 
PAUL T. MURPHY - Legal Services through September, 2010 - $12,000.00.
 
COGENT SYSTEMS, INC. - Cogent CS500P Electronic Fingerprint system for the Police Department - $18,000.00.
 
BOBCAT COMPANY - Two (2) 5100 Bobcat Skid-steer Loaders - $32,320.00, less trade-in of $6,600 - $25,720.00. (State Contract)
 
PAT FLOWERS, INC. - 2010 Street Striping Program for Mayfield, Richmond, Brainard, Anderson, Acacia and Cedar Roads - $19,849.00.
 
CONCORD ROAD EQUIPMENT - Truck body with hydraulics and salt spreader for new cab and chassis - $53,254.80. (State Contract)
 
CONCORD ROAD EQUIPMENT - Rubbish Truck conversion to Utility Dump Truck - $31,289.71. (State Contract)
 
CONCORD ROAD EQUIPMENT - Leaf collection box for Unit P2K conversion - $8,381.45.
 
SKODA MINOTTI - Fiber Optic cabling, switches, UPS, etc to tie in Municipal Center network to Lyndhurst Pool and Community Center, bathhouse and pump house - $12,660.00.
 
WENTWORTH SOLUTIONS - Development and implementation of Building Department permitting and records software - $8,100.00.
 
PB TECH - Teletrol E-Building Products System upgrade to Community Center HVAC - Not to Exceed $20,000.00.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for third quarter 2010 - $41,000.00.
 
NORTH SHORE AUDIO - Two (2) Audio Technica 3000 Series True Diversity UHF Wireless systems Dynamic hand held microphone systems - $1,295.00.
 
SUTPHEN CORPORATION - One (1) NCT450 Holmotro hydraulic cutting shears - $5,523.00.
 
NORTH SHORE AUDIO - Sound and lighting for Home Days 2010 - $3,798.00.
 
July 6, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Tuesday, July 6, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service;
 
Absent: J. M. Cicero, Jr., Mayor; M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, June 7, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed, with Mr. LoPresti abstaining.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of May, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE 2010 CONCRETE AND CATCH BASIN REPAIR PROGRAM.
BIDS OPENED FRIDAY, JUNE 25, 2010 AT 12:00 NOON
 
Bid Bond
5%
5%
5%
5%
5%
          
Name of Bidder
Philip Miller Construction
Tri-Mor
Alba, Inc.
TC Construction
A & J Cement
          
Bid Amount
$194,170.00
$217,885.00
$221,075.00
$233,100.00
$242,375.00

 
It is the recommendation of the City Engineer that award be made to Philip Miller Construction, Inc., however, since a letter was sent by Tri-Mor contesting the bid of Philip Miller, Inc., the Engineer deferred to the opinion of the Law Director. The opinion of the Law Director is attached hereto and made a part hereof.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that bids received for the 2010 Concrete and Catch Basin Repair Program be rejected and that the project be re-bid, noting that the number of days to complete and earliest start date were omitted from the bid submitted by Philip Miller Construction. Mr. Ward also noted that there was a $23,000.00 difference in the price.
 
Roll Call:
 
Yeas: Fisher, Frey, Gambatese, Schlessel, Ward, LoPresti, Marko.
Nay: None.
 
Motion carried.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE DEMOLITION OF BRAINARD PARK POOL.
BIDS OPENED FRIDAY, JULY 2, 2010 AT 12:00 NOON
 
Bid Bond
5%
5%
5%
5%
5%
          
Name of Bidder
Independence Excavating
King Excavating
Precision Engineering & Cont.
Baumann Enterprises
Rucella Construction
          
Bid Amount
$62,495.00
$63,300.00
$74,597.00
$86,380.00
$97,600.00

 
It is the recommendation of the City Engineer that award be made to Independence Excavating for the demolition of Brainard Park Pool for a total cost of $62,495.00, with appropriation of an additional $2,500.00 for construction administration costs for Quality Control Inspection.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Independence Excavating for the demolition of Brainard Park Pool for a total cost of $64,495.00, and that the appropriation of an additional $2,500.00 for construction administration costs for Quality Control Inspection be deferred at this time pending resolution of the contract with QCI.
 
Mr. Gambatese asked if there was a contingency plan in the event the contractor does not complete the contract. Mr. Murphy responded that the contractor would provide a performance bond which would require the bonding company to provide for completion of the project.
 
Roll Call:
 
Yeas: Fisher, Frey, Gambatese, Schlessel, Ward, LoPresti, Marko.
Nays: None.
 
Motion carried.
 
The following purchase requisitions were presented for approval:
 
PAUL T. MURPHY - Legal Services through September, 2010 - $12,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul T. Murphy for legal services through September, 2010 for a total cost of $12,000.00.
 
The question was put to a voice vote and passed unanimously.
 
COGENT SYSTEMS, INC. - Cogent CS500P Electronic Fingerprint system for the Police Department - $18,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Cogent Systems, Inc. for the purchase of a Cogent CS500P Electronic Fingerprint system for the Police Department for a total cost of $18,000.00.
 
The question was put to a voice vote and passed unanimously.
 
BOBCAT COMPANY - Two (2) 5100 Bobcat Skid-steer Loaders - $32,320.00, less trade-in $6,600.00 - $25,720.00. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Bobcat Company for the purchase of two (2) 5100 Bobcat Skid-steer Loaders at a cost of $32,320.00, less trade-in of $6,600.00 for a total cost of $25,720.00. (State Contract)
 
The question was put to a voice vote and passed unanimously.
 
PAT FLOWERS, INC. - 2010 Street Striping Program for Mayfield, Richmond, Brainard, Anderson, Acacia and Cedar Roads - $19,849.00.
 
It was moved by Mr. Ward, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Pat Flowers, Inc. for the 2010 Street Striping Program for Mayfield, Richmond, Brainard, Anderson, Acacia and Cedar Roads for a total cost of $19,849.00.
 
The question was put to a voice vote and passed unanimously.
 
CONCORD ROAD EQUIPMENT - Truck body with hydraulics and salt spreader for new cab and chassis - $53,254.80. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Concord Road Equipment for the purchase of a truck body with hydraulics and salt spreader for new cab and chassis for a total cost of $53,254.80. (State Contract)
 
The question was put to a voice vote and passed unanimously.
 
CONCORD ROAD EQUIPMENT - Rubbish Truck conversion to Utility Dump truck - $31,289.71. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Concord Road Equipment for Rubbish Truck conversion to Utility Dump truck for a total cost of $31,289.71. (State Contract)
 
The question was put to a voice vote and passed unanimously.
 
CONCORD ROAD EQUIPMENT - Leaf collection box for Unit P2K conversion - $8,381.45.
 
It was moved by Mr. Schlessel, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with Concord Road Equipment for a leaf collection box for Unit P2K conversion for a total cost of $8,381.45.
 
The question was put to a voice vote and passed unanimously.
 
SKODA MINOTTI - Fiber Optic cabling, switches, UPS, etc., to tie in Municipal Center network to Lyndhurst Pool and Community Center, bathhouse and pump house - $12,660.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Skoda Minotti for fiber optic cabling, switches, UPS, etc., to tie in Municipal Center network to Lyndhurst Pool and Community Center, bathhouse and pump house for a total cost of $12,660.00.
 
The question was put to a voice vote and passed unanimously.
 
WENTWORTH SOLUTIONS - Development and implementation of Building Department permitting and records software - $8,100.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Wentworth Solutions for development and implementation of Building Department permitting and records software for a total cost of $8,100.00.
 
The question was put to a voice vote and passed unanimously.
 
PB TECH - Teletrol E-Building Products System upgrade to Community Center HVAC - Not to exceed $20,000.00.
 
It was moved by Mr. Frey, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with PB TECH for Teletrol E-Building Products System upgrade to Community Center HVAC at a cost not to exceed $20,000.00.
 
The question was put to a voice vote and passed unanimously.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for third quarter 2010 - $41,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Great Lakes Petroleum for gasoline and diesel fuel for third quarter 2010 for a total cost of $41,000.00.
 
The question was put to a voice vote and passed unanimously.
 
NORTH SHORE AUDIO - Two (2) Audio Technica 3000 Series True Diversity UHF Wireless systems - Dynamic hand held microphone system - $1,295.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with North Shore Audio for the purchase of two (2) Audio Technica 3000 Series True Diversity UHF Wireless systems - Dynamic hand held microphone system for a total cost of $1,295.00.
 
Mr. Ward noted that this would bring the City into compliance with the new radio frequency regulations imposed by the FCC. Mr. Frey asked if this included the wireless system in the Community Center. It was noted that this did not include the microphone system at the Community Center and the matter should be studied further.
 
The question was put to a voice vote and passed unanimously.
 
SUTPHEN CORPORATION - One (1) NCT450 Holmotro hydraulic cutting shears - $5,523.00.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Sutphen Corporation for the purchase of one (1) NCT450 Holmotro hydraulic cutting shears for a total cost of $5,523.00.
 
The question was put to a voice vote and passed unanimously.
 
NORTH SHORE AUDIO - Sound and lighting for 2010 Home Days - $3,798.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with North Shore Audio for sound and lighting for 2010 Home Days for a total cost of $3,798.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:10 P.M.


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