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CERT 2007 Agendas & Minutes 
TO BE POSTED
Members of the Lyndhurst CERT Executive Board met on Saturday June 21st, 2007 in the first-floor Conference Room of the Lyndhurst Municipal Center. All Team members were present at the meeting with the exception of Captain Isaac who was unable to attend. The meeting was call to order by the Executive Director at 8:35 AM Minutes from the May meeting were reviewed and approved as written. Keith handed out materials he has been developing, one a map of which pinpoints the residence of current CERT members, the other an informational tri-fold flyer that could be distributed at HOME DAYS as a way of promoting our team within the community. Also, distributed was a preliminary version of the updated webpage for CERT, based on that of the Fire Department's. Executive Director's Report - A standardized CERT badge is on the drawing board by the State, however, it could be awhile before they are available to teams. A brief discussion followed with concerns of as how much will they cost, whether the name Lyndhurst would or could be used on a standardized badge, as well as what would be used as identification in the event of emergency now, SELPOD ID, CERT shirts, etc. More discussion is still needed, but will have to wait until more information is available. Keith will follow up. Applications are in for two (2) tables and chairs, a tent, and electricity for our booth at HOME Days. Keith discussed the Breakfast meeting held on June 15th. He noted that valuable input was offered to in the comments made by those who attended. The bulk of which referred to the need for more CERT programs whether they be in the form of refreshers, on-going training, or mock drills. There was some concerned expressed that of the 23 people who attend over ½ were members of the Executive Board. It was felt that if contact and interest are not kept active that those once involved will drop out. As mentioned at the breakfast, the County sends Keith announcements for programs offering on-going training and other informational opportunities on a full spectrum of topics; and we would start to forward those emails to members of the board. He is still in the process of compiling and updating contact information received at the breakfast. HOME Days - Sharon and Joe Briones were asked and have agreed to be chairpersons for the booth. Sharon and Joe, as well as, Mike and Therese have money questions; how much if any has been budgeted for HOME Days? How would it accessed? Will purchases have to be paid for privately and then reimbursed? One suggestion was to make the smoke detectors available and having a sign up sheet for those who may need assistance installing them. Pamphlets on disaster planning are available from ACE Hardware and information on tetanus and hepatitis vaccines are available from the County Board of Health or at the immunization clinics, (at the Community Center on Thursdays), and could be made available to the Community from the booth. Keith asked LaValle to be the point of contact for the educational materials for Home Days and to coordinate with Sharon and Joe. They will meet separately to discuss. Because Friday night is TEEN night, booth will only be open on Saturday and Sunday. Set up will take place either late Friday night or Saturday morning. Sharon and Joe will get a sheet together for people to sign up for shifts at the booth as well as for those who wish to march in the parade. Committee Reports Training - Mike and Therese Dragga - It was agreed that quarterly supplemental and on-going training sessions should be implemented. By doing this we hope to maintain interest and commitment, while keeping skills fresh. Finance - Operations - Recruitment and Outreach - Communications - It has been verified that a ½ page has been reserved in the Fall SELREC book for the team "ad" and will follow up on its inclusion. Fire Dept. Liaison/ Deputy Director - LaValle reported on a booklet put out by Fire Services for First responders. LaValle, met with Ed Eckert, Commissioner of Cleveland EMT, and there are three (3) stretchers available but storage space is still in question (where and how much) for these and other materials. He previewed FREE materials from the Home Safety Council and referred us to their website as a source to order more of the "kits". The information included comes in multiples, is geared towards all ages; and could be used as hand-outs for Home Days. He also suggested we could organize ourselves for home/street searches for missing children or other such emergencies. Old Business - Bill Allen expressed concern over the absence of a CERT budget. His concerns, and those of others, led to a limited budgetary outline. The categories to be considered are: Training: estimates of $1500.00 per class Advertising/ Publicity: ID cards: Permanent equipment: Incidentals: Home Days: banner, tent, etc. - Pat Spellman will look into and advise. This led to questions of other funding, grants from FEMA and Homeland Security as well as a framework for expenditures. New Business - Gail reported that a publication of Safety Guides for Students is available for churches and schools. She will look into as well as working with CERT member Angela Frato as to see how high school students can become more involved in our activities. IMPORTANT Dates: July 28th - board meeting (this Saturday) August 18th - board meeting September 8th -9th - Home Days September 15th - board meeting and start of next four-week training session October 13th - board meeting October 20th - refresher course November 10th - board meeting December 8th - board meeting 2008 ALL board meetings will be held on the 2nd Saturday of the month January 26th - refresher course April 26th - refresher course July 26th - refresher course October 26th - refresher course The meeting was adjourned at 10:16 AM.
TO BE POSTED
Members of the Lyndhurst CERT Executive Board met on Saturday May 19, 2007 in the first-floor Conference Room of the Lyndhurst Municipal Center. Present at the meeting were Team members: Bill Allen, Gail Brewster, Sharon Briones, LaValle Dorsey, Mike Dragga, Therese Dragga, Keith Packard, Lane Schlessel, Patrick Ward, and Melissa Weldon. Unable to attend: Joe Briones, Captain Dan Isaac, and Pat Spellman. The meeting was called to order by the Executive Director at 8:02 AM Minutes from the April 17th, 2007 meeting were reviewed and approved as written. Executive Director's Report - Although the numbers of patient volunteers were considerably lower than what had been hoped for, the Cuyahoga County Board of Health considered the SELPOD drill held on Saturday May 5th to have been a success. The results of the SELPOD volunteer evaluations will be discussed at a meeting on Thursday May 24th at 7:00 PM in the Community Room in the lower level of the Municipal Center. All are invited to attend. Keith met with Dorothy Conrad of Neighbor 2 Neighbor to discuss the possibility of joint group ventures. Committee Reports Training - The 3rd CERT training class of will be "graduating" next week. Mike and Therese introduced the idea of using different certificates of completion to be given out by at the end of each training session. One certificate would be awarded to those who have completed the entire CERT course and a different certificate would be given to those who have completed only some of the modules. Firefighter Mike Shuster remains actively involved in the training classes. It is hoped that the Fire Department will maintain an active role in CERT; both for their expertise and for the added credibility their presence gives the program. Finance - Our grant application to the Legacy Village Lyndhurst Community Fund for $5,000.00 was denied. The reason for our denial as well as to whom the grants were awarded to would be looked into. Captain Isaac informed Keith of some good news which was that there was $2500.00 available for use by CERT from the County; this will help with expenses. Operations - A Standard Operations guide for use by Lyndhurst CERT is being developed. Prior to upcoming meetings, small sections, of the proposed guide will be emailed to board members for their review. Recruitment and Outreach - It was determined that CERT and N-2-N would share a Home Days booth this year. Doing so will minimize the number of people required to staff the booths individually over the course of the long weekend. Sharon and Joe Briones will be responsible for coordinating these efforts on behave of CERT Some possible ideas for "give a ways" at the booth were mentioned, such as smoke detectors with Lyndhurst CERT labels, magnets with emergency numbers, etc. More discussion is needed. Communications - The CERT article from the Lyndhurst Neighborhood News was reviewed as well as the Sun Messenger's story on the SELPOD. A request was made to SELREC to reserve a ½ page of space for Lyndhurst CERT to advertise the group, its activities and future training dates. Melissa announced that June 15th is the deadline for the submission of this information if it is to be included fall booklet. Fire Dept. Liaison/ Deputy Director - The board was reminded that there are still a large number free smoke detectors available. Discussion followed as to the best way to distribute, how to install, etc. It was suggested that we contact the Tri-City Senior program and also that we might give them away at our Home Days booth. LaValle also announced that there are several used ambulances stored at East 55th and Carnegie that the City of Cleveland is unsure what to do with and which might be available to groups like CERT very cheaply, possibly even FREE. It was suggested the Board consider the potential of CERT having its own mobile supply/command center, or even just used as advertisement of group in parades, etc. More details and further discussion is needed. Old Business - none. The meeting was adjourned at 9:00 AM after establishing the next meeting date of June 23rd at 8:30 AM in usual location first floor conference room at the Municipal Center. IMPORTANT DATES: June 16th 8:30 AM - 10:30 AM Update breakfast for all CERT trainees held in the Lyndhurst Community Center June 23rd 8:30 AM Executive Board meeting
TO BE POSTED
Members of the Lyndhurst CERT Team Executive Board met on Saturday April 14, 2007 in the first floor Conference Room of the Lyndhurst Municipal Center. Present at the meeting were Team members: Joe Briones, Sharon Briones, LaValle Dorsey, Mike Dragga, Therese Dragga, Keith Packard, Patrick Spellman, Patrick Ward, and Melissa Weldon. Unable to attend: Bill Allen, Gail Brewster, Lane Schlessel, and Captain Dan Isaac. The meeting was called to order at 8:05 a.m. The Minutes from the March 17, 2007 meeting were distributed. Following a review of the minutes and corrections made to the spelling of LaValle Dorsey's name, the minutes were accepted as correct. Committee Reports: Executive Director's Report - The upcoming SELPOD drill was discussed. Mention was made that the April 11 assignment meeting was well attended. Those that have not yet gone should plan on attending the meeting on Saturday April 14 at 9:00 in the Brush cafeteria as ID cards, job assignments and parking permits were distributed. There is still a large need for "patient" volunteers, if they are not found "staff" volunteers may be asked to serve as "patients" on rotation basis. The group was reminded of the invitation to attend a Joint Meeting between the Mayor's Advisory Panel, Neighbor to Neighbor and CERT, scheduled for 7:30 on April 18 in the Community Center. The purpose of the meeting was to open a dialogue between the groups, learn what roles each of the groups play or hope to play in the City, and address how they can work together in the future. The next Training class for CERT has approximately 12 people signed up, and is schedule to run for Saturday April 21 through May 26. The class will not meet on May 5 because of the SELPOD. Discussion was started on the Standard Operations Guide DRAFT; however due to the time it was decided that discussion should continue at the next meeting. A grant application was made to the Legacy Village Lyndhurst Community Fund in the full amount of $5,000.00. The grant would be used to cover various operational costs such as printing and marketing, background checks, ID badges, and CERT kits. The proposed budget as required by the grant application broke down as follows: Lyndhurst Community Emergency Response Team Project Income and Expenses As of 3/28/2007
* Other sources of income have not been identified as of yet. Training - Therese and Mike Dragga attended the train-the-trainer class in Circleville, Ohio. Their class stressed the importance of teaching ONLY the material covered in the manual for the sake of consistency. (If a module/class were missed in one location, it could be made up at another CERT training session even if at a different location.) Advanced in-depth training on the various modules would follow separately. Mike and Therese will audit the upcoming LY CERT training classes and begin to adapt the materials they received for use in the Lyndhurst program. One of the issues brought back by the Dragga's was the importance of having an activation plan. This topic was briefly addressed and ideas were suggested both for the means to activate the "team", as well as possible location possibilities' for a place or places to" report to" in the event the team should need to be activated. More discussion is needed. Another topic brought back from the Circleville was the issue of age and how it would be interpreted in relation both for to those wanting to take the CERT training but also for how active a person under the age of 18 would be allowed to be following the training. Currently, there is NO federal age standard for CERT members. The State of Ohio says that active CERT members should be at least 18 years of age. Lucas County permits anyone 14-18 to go through the CERT training provided they are under adult supervision. It was the consensus that those under 18 would be allowed to attend the Lyndhurst CERT training. However, the degree to which they would be able to participate in an emergency has yet to be determined. Finance - No report. Operations - No report. Recruitment and Outreach - No report. Communications - No report. Fire Dept. Liaison/ Deputy Director - No report. Old Business - None. Pat W. moved to adjourn the meeting and the motion was seconded by Sharon. The meeting was adjourned at 9:03 a.m. IMPORTANT DATES: May 19th 8:00 AM - 9:00 AM Meeting of Executive Board - Conference Room at Municipal Center May 24th 7:00 PM - 9:00 PM SELPOD evaluation - Community Room lower level of Municipal Center
TO BE POSTED
Members of the Lyndhurst CERT Team Executive Board met on Saturday March 17, 2007 in the first-floor Conference Room of the Lyndhurst Municipal Center. Present at the meeting were Team members: Bill Allen, Gail Brewster, Joe Briones, Sharon Briones, Lavelle Dorsey, Mike Dragga, Therese Dragga, Keith Packard, Patrick Ward, and Melissa Weldon. Unable to attend: Firefighter, Captain Dan Isaac; Lane Schlessel and Pat Spellman. The meeting was called to order by Executive Director Keith Packard at 8:00 a.m. The Minutes from the February 17 meeting were distributed and reviewed. Following a correction to the minutes (Training report): Captain Dan will investigate the details of background checks for CERT applicants and members, not Mike and Sharon. Lavalle made a motion to approve as amended, which Therese seconded. Committee Reports: Executive Director's Report - Keith distributed samples of other Cert team guidelines and field manuals for board members to look over. They included the Hoosier County Standard Operation Procedures, The Vermont Rapid Response Plan and others. The Board discussed the policy statements handed out earlier and the group favored the Hoosier guide. Keith will modify the policy statement for Lyndhurst use and email a draft to board members for review. The SELPOD needs a staff of 100-125, in order to process (500 -750) volunteer victims at the staging site. All volunteers will need to attend the training and orientation meetings scheduled over the course of the next few weeks at various locations. Two I.D.'s will be issued to SELPOD volunteers one a Photo ID and one containing a brief description of the volunteers' job The orientation meetings will be at Notre Dame College where photos for IDs will be taken. This ID is to be maintained in the event that it is needed in the future. No one will be permitted into the staging area without this ID. The assignment meetings will be held at Lyndhurst City Hall, and the final set of meetings will be a walk through at the Brush High School, the staging site for the drill where the patient flow will be demonstrated. Keith related how, on the day of the drill, the property will be policed, streets blocked off and the location secured. Neighboring Homeowners will be notified of the drill using City Watch, the city's reverse 911-phone system; other means of notification are being considered as well. Training - Mike and Therese were accepting for training at Circleville. They reported they have researched backpack and equipment prices. The current one runs $ 57.44. Following discussion, Pat W. made a motion to keep the "kits" at the current level, Bill seconded and motion was approved. Mike will check on training manuals and their costs. Finance - No report. Operations - Sharon and Joe questioned what the defining role of Operations should entail. Keith acknowledged that their role would evolve, as the team gets underway. Both are ready to work on this. Recruitment and Outreach - No report. Communications - Melissa checked with Rick Dula of SELREC as to the requirements for having group information published in their booklet(s) such as space limitations, costs and deadlines. She was told that there is no cost to a City entity to be included in the booklet unless SELREC needs to do layout/artwork. Materials should come to them camera ready and if material requires more than ¼ page of space then it needs to be requested as soon as possible; now for Fall book as they layout the book based around the space of the larger ads. It was decided that CERT would like to take a half page "ad" in the fall brochure. She checked with the Sun Messenger to verify submission criteria and was told they need at least a three weeks in order to run an ad and then it is as space permits. The CERT web site is up but needs to be developed. The last issue of the Lyndhurst Neighborhood News did mention the CERT Program so some publicity is out there, more should be in the May newsletter. Fire Dept. Liaison/ Deputy Director - Lavalle reported on the use of walkie- talkies and the inclusion of a permanent flashlight as standard emergency equipment. Mention was made that team members should check the batteries regularly but remove from the flashlights and carry separately as they have the potential to leak and could ruin their flashlight. It mentioned that we should consider a means by which spare sets of batteries could be made available in the event they are needed over a prolonged period. Lavalle made other recommendations for equipment that should be available such as phone or contact lists, field use sheet, badge or photo ID with case and chain, rubber gloves, prepaid trak phones. Lavalle reported that smoke detectors were available. Who will install and how they will be distributed, was still a matter of discussion. He described the Good Samaritan program a call list set up to check regularly on those in need, the elderly, handicapped, etc. He also proposed a Lyndhurst watch as a future action. Finally, he warned that we need to be aware of hazardous material and the locations they may be found. Finally, we strive to open the lines of communications with our Police Dept and work with them on the possibility of establishing a Lyndhurst Watch and the call list. Old Business - none It was decided that due to the Orientation meeting at 9:00 am on April 14, that the next Board meeting would take place on the same day. Discussion was held and an 8:00 am time was set. Pat W. moved to adjourn the meeting, Joe seconded. The meeting adjourned at 10:27 am. IMPORTANT dates:
TO BE POSTED
Members of the Lyndhurst CERT Team Executive Board met on Saturday February 17, 2007 in the first-floor Conference Room of the Lyndhurst Municipal Center. Present were Team members: Bill Allen, Gail Brewster, Joe Briones, Sharon Briones, Lavelle Dorsey, Mike, Dragga, Therese Dragga, Keith Packard, Lane Schlessel, Patrick Ward, Melissa Weldon and Firefighter, Captain Dan Isaac. Pat Spellman was unable to attend. The meeting was called to order by Executive Director Keith Packard at 9:05 a.m. Minutes from the January 27 meeting were reviewed and accepted after correcting the spelling of Therese's name. Committee Reports: President's Report - Keith is in the process of contacting other area groups and working to organize the Cert members. Training - There is a need to expand the area of interest. It was decided those under the age of 16 will be allowed to go through the training, but would be restricted as far as assignment. The Lyndhurst Neighborhood News mailing is one way of reaching new recruits Melissa will look into. Mike and Sharon are looking into background checks for CERT applicants and members. Captain Dan will investigate this in detail. After discussion, it was decided that the next class would be scheduled for a 5-week session beginning April 21. We will aim for a class size of 20. Finance - October 2, 2006 a grant for $5,000 was received from the Legacy Village Lyndhurst Community Fund. $ 2870.76 was spent to purchase 50 "kits" and for the duplication manuals, and misc. CERT materials. We have a current balance of $1347.04. We have 15 useable "kits" left from the original 50 for the next class. Discussion was held and it was agreed that there is a need to apply for another grant. Mention was made that grant applications are available on the City website and that the filing deadlines are March 31 and September 30 respectively. It was agreed that we would apply for a grant and that the City would act as fiscal agent at least for the time being. Keith was going to research other available funding sources. Operations - Sharon and Joe expressed concerns for a better storage area; one other than Captain Dan's bed even though group was assured it is only in use once every 3 days. The storage area needs to be accessible; but at the same time secure. Storage near the dispatcher was suggested as one possibility although further investigation is needed, as security of Fire Department medical supplies is also concern. Recruitment and Outreach - Bill has compiled a list of community groups including scouts, service personnel, community organizations, churches, the Masons and others. He will address enlisting applicants once the dates are set for next class. (April 21 - May 19) Communications - Melissa distributed Disaster Preparedness pamphlets at the beginning of the meeting and announced that additional copies are available free of charge from the ODPS ( Ohio Department of Public Safety) website, and that there are approximately 300 more at the Community Center, which are made available to the public regularly. Melissa will contact the Sun Messenger, SELREC and other media regarding the inclusion/publication of CERT information. City Hall - Pat Ward thanked Keith for his report on the Cert team status at the recent Council meeting. It was announced that there will be a Council Coffee on April 21 and that he hope to have CERT presence. Fire Liaison - Captain Dan will check on identification tags and background checks. He distributed sign up forms for registering for the upcoming SELPOD inoculation drill. He reported that approximately 500 volunteers (CERT'S from South Euclid and Lyndhurst as well as other Community volunteers) would be needed. Since, Police and Fire will be engaged elsewhere, CERT leadership will be important. He outlined the nature of dispensing the vaccine, the structure of transportation and the overall operations needed for the drill to be successful. He also reported that there would be additional planning meetings needing representation. Pat Ward and or Melissa Weldon have agreed to attend pending their schedules. Old Business - Two mission statements for the Team were reviewed; one was amended and proceeded to be adopted. Work continues on the by-laws and charter. The meeting was adjourned at 10:35 a.m., after setting the next meeting for Saturday March 17 at 9:00 a.m. in the Municipal Center Conference room. Members were advised that next meeting could last at least one and one half hours.
TO BE POSTED
Members of the Lyndhurst CERT Team met on Saturday, January 27, 2007 at 9:00 AM in the first-floor Conference Room of the Lyndhurst Municipal Center. Present were Team members: Bill Allen, Sharon Briones, Joe Briones, Patrick Spellman, Melissa Weldon, Lavalle Dorsey, Theresa Dragga, Mike Dragga, Patrick Ward, Lane Schlessel and Firefighter Medic Brian Ford. The purpose of this meeting was to set forth the management and operational structure of the Lyndhurst CERT Team. Mike and Theresa Dragga have already volunteered to attend the "Train the Trainer" course and have signed up for the weekend class held in Northwood Ohio. The next class is filled so they will attend the one following in March. After discussion, it was determined that the various areas of responsibility will be filled as follows:
**Gail Brewster was not in attendance. Her assignments are pending her approval. General discussion was held on the following topics: FINANCES: Where does our CERT Group stand financially? How is the money accounted for in the City's budget? Is there any time limit on Grant money which has not been spent? Is there a need to apply for additional grants and for what specific purpose? Patrick Ward will check with the City Finance Director on how the funds are held and dispersed. Keith Packard will check with Captain Isaac as to funds available and inventory available to determine what additional funds might be needed. Additional discussion was held as to other grant purposes such as PR/Marketing, Additional (and better quality) CERT Packs - with items specific to our climate and so-on. In addition to Grants it was suggested that local businesses might be approached to sponsor the CERT Group which would also create a broader awareness of CERT in the Community. MISSION STATEMENT: A Mission Statement and By-Laws should be developed. Patrick Spellman will get copies of the Lyndhurst Auxiliary Police documents to use as a model. Keith Packard will see if other groups can share theirs. The samples will be reviewed at the next meeting. CALENDAR: A meeting (both Board and General) and Training (both entry and on-going) Calendar should be developed. STORAGE: A defined space for storage of CERT equipment and supplies needs to be identified. FF/Medic Ford offered Captain Isaac's bed in the meanwhile. REGIONALISM: The logic and economies of partnering with neighboring CERT Groups was discussed. Greater pools of Grant money are available for efforts that have regional impact. Sharing knowledge, experiences and resources are beneficial reasons for exploring partnerships. Keith Packard will be reaching out to these groups. MASTER CONTACT LIST: Keith Packard will work with Captain Isaac on refining and distributing a Master Contact List to the Board and all Lyndhurst CERT Members. FUTURE MEETINGS: Board meetings will be held every 3-4 weeks until our program's roots are established. Additional meetings will then be held, possibly quarterly going forward. General and Special Event meetings will be posted on the Calendar. NEXT MEETING: The next Board Meeting will be held on Saturday, February 17, 2007 in the first-floor Conference Room at City Hall. Board Meetings are open to ALL Lyndhurst CERT Members or interested parties. The meeting adjourned at 9:55 AM. |
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