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AGENDAS & MINUTES / SERVICE AND SEWERS COMMITTEE / 2010:
 
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 Meetings Convened in December 2010:

December 6, 2010: Service and Sewers Committee
AGENDA:

 
The Service & Sewers Committee will meet on Monday, December 6, 2010 at 7:30 P.M. to discuss capital requests for 2011.
 
Dale J. Fisher, Chairman.
 
December 6, 2010: Service and Sewers Committee
MINUTES:

 
The Service & Sewers Committee met on Monday, December 6, 2010 at 7:30 P.M. in the Conference Room of the Lyndhurst Municipal Center.
 
Present were: Committee members Fisher, Frey and Schlessel. Also present were Councilmen Gambatese, LoPresti, Marko and Ward as well as Mayor Cicero, Finance Director Kovalchik, Service Director Glady, City Engineer Filarski, a representative from the SUN MESSENGER and three visitors.
 
The topic of discussion was to discuss capital requests for 2011. As Chairman of the Committee, I turned the meeting over to our City Engineer, Jeff Filarski to explain the 2011 capital requests for both storm and sanitary sewers for the City of Lyndhurst. For storm sewers, five areas of concern needing funding were proposed. Namely, 1) NPDES Phase 2 Stormwater Plan and Permit - $15,000; 2) Sewer Lateral Repair in Right-of-Way - $40,000; 3) Manhole and catch basin repair - $50,000; 4) Catch basin cleaning - $25,000; 5) Erosion control where required - $25,000, for a subtotal of $155,000 for storm sewers.
 
For the sanitary sewers there were three areas of concern needing funding. Namely, 1) Annual sewer rehabilitation (Brainard Road Station and Force Pump Main - $635,000; 2) Backflow preventer to be installed on individual homes - $10,000; 3) Clubside Road sewer outlet - $130,000 for a subtotal of $775,000 for sanitary sewers.
 
Jeff Filarski also informed us that we were very close to receiving a grant of $127,000 from the Ohio Public Works Commission Issue One funds which would be applied toward the Brainard Road Pump Station and Force Main Sanitary Sewer project. Jeff went on to discuss that project and how it would satisfy a major concern the EPA has with the City's sanitary sewers. Once completed a backup generator powered by natural gas would insure that the pump station would operate during power failures. The only outstanding issue on the project is that the Northeast Ohio Regional Sewer District needs to approve a tie in with the Mayfield Road sanitary sewer. Jeff also discussed issues related to the Clubside Road Sewer Outlet including horizontal drilling under Euclid Creek in Mayfield Country Club to construct a new bypass sanitary sewer line that would bypass the current line which is in bad shape on the Peter B. Lewis property.
 
I then turned the meeting over to Service Director, Rick Glady, who discussed his four capital requests. The first project for the front end loader has already been approved by Council. All four projects with their individual costs and explanations are found on the attached sheet and need no further explanations. The grand total for the Service Department's 2011 capital requests is $260,000. A motion was made to approve all of the 2011 capital requests for all of the Sewer and Service department items listed pending availability of funds and the committee unanimously approved the motion.
 
With no further business, the committee meeting adjourned at 7:56 P.M.
 
Respectfully submitted,
 
Dale J. Fisher, Chairman
Service & Sewers Committee

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 Meetings Convened in November 2010:

November 1, 2010: Service and Sewers Committee
AGENDA:

 
The Service & Sewers Committee will meet on Monday, November 1, 2010 at 7:30 P.M. to discuss the front end loader replacement.
 
Dale J. Fisher, Chairman
 
November 1, 2010: Service and Sewers Committee
MINUTES:

 
The Service & Sewers Committee me on Monday, November 1, 2010 at 7:30 P.M. in the Conference room of the Lyndhurst Municipal Center.
 
Present were Committee members Fisher, Frey and Schlessel. Also present were Councilmen Gambatese, LoPresti, Marko and Ward, as well as Mayor Cicero, Finance Director Kovalchik, Service Director Glady, representative from the SUN MESSENGER, and two visitors.
 
The topic of discussion was replacing the front end loader for the Service Department. As chairman of the Committee, I turned the meeting over to Service Director Rick Glady, to explain the need for replacing the front end loader. Rick had provided the committee with a fact sheet to aid the discussion. The front end loader needing to be replaced is a 1993 Case 721C. The fact sheet noted that this was the number one capital request for 2011 and that the current machine is almost 18 years old and has become unreliable and is a maintenance burden. To replace the machine now instead of next year provides two incentives. First, $12,000 can be saved in its cost by purchasing a 2010 model that is not equipped with the expensive new EPA system that is required on the 2011 models. Secondly, the new 2011 models use more fuel to operate and are problematic with maintenance issues related to the new emission system. As quoted directly from Rick Glady's memo "The front end loader is a vital piece of equipment for the Service Department. It is used on a daily basis throughout the year. It is also key for emergency response and cleanup after storms." The machine would be replaced by another Case front end loader and would be a 2010 unit Model 721E, which has many updated features since the last one that was purchased, including a new cab design that eliminates blind spots and greatly increases the safety of operating the machine.
 
Two options would be ordered with the machine, namely, a special front end bucket and secondly a new "auto lube" central lubrication system that would cut down on maintenance and extend the life of the machine Another incentive is that the City is being offered a $22,000 trade-in value for trading in the old machine which would be done. The cost of the new machine is $132,672.90, including the options and trading in the old loader.
 
The committee voted unanimously to approve this purchase and recommend it to Council for approval. With no further business, the meeting adjourned at 7:42 P.M.
 
Respectfully submitted,
 
Dale J. Fisher, Chairman
Service & Sewers Committee

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