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AGENDAS & MINUTES / PLANNING COMMISSION / 2010:
 
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 Meetings Convened in December 2010:

December 23, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in December.
 
Mayor Joseph M. Cicero, Jr., Chairman
 
December 23, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in October 2010:

October 28, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in October.
 
Mayor Joseph M. Cicero, Jr., Chairman
 
October 28, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in September 2010:

September 23, 2010: Planning Commission
AGENDA:

 
To meet in Regular Session on Thursday, September 23, 2010 at 7:30 p.m. in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Jr., presiding.
 
Members:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, L A Schlessel
 
Others: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary
 
Minutes:
 
Approve minutes of the Regular Meeting held May 27, 2010.
 
Roland Park:
 
Request of H. David Rocker, Agent for Clear Wireless LLC, for a "Conditional Use Permit," to replace a light standard with a new light standard, at one of the baseball fields in Roland Park, for the purpose of providing a light standard to include canisters for wireless telecommunications antennas. The proposal includes replacing an existing 80' light standard with a 120' foot light standard. The lights will be placed back on the new light standard at 80' feet. The proposal also includes a 20' x 20' lease area for the necessary ground equipment for the wireless telecommunications facility. The lease area will include a board on board fence and landscaping.
 
September 23, 2010: Planning Commission
MINUTES:

 
To Be Posted

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 Meetings Convened in August 2010:

August 26, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in August.
 
Mayor Joseph M. Cicero, Jr., Chairman
 
August 26, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in July 2010:

July 22, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in July.
 
Mayor Joseph M. Cicero, Jr., Chairman
 
July 22, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in June 2010:

June 24, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in June.
 
Mayor Joseph M. Cicero, Jr., Chairman
 
June 24, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in May 2010:

May 27, 2010: Planning Commission
AGENDA:

 
To meet in Regular Session on Thursday, May 27, 2010 at 7:30 PM in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Jr., presiding.
 
Members:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, L A Schlessel
 
Others: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary
 
Minutes:
 
Approve minutes of the Regular Meeting held March 25, 2010.
 
5637 Mayfield Road: Review final development plans for the proposed new Key Bank.
 
Review proposed Ordinance No. 2010-26:
 
An ordinance amending Section 1160.04 (a) (3), "Parking of Recreational Vehicles."
 
May 27, 2010: Planning Commission
MINUTES:

 
The Planning Commission of the City of Lyndhurst met in Regular Session on Thursday, May 27, 2010 in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, presiding.
 
Members Present:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, L A Schlessel
 
Others Present: P T Murphy, Director of Law; C J White, Secretary
 
It was moved by Mr. Febo, seconded by Councilman Schlessel that the reading of the minutes of the Regular Meeting held March 25, 2010, copies of which were mailed to all members, be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
5637 Mayfield Road
 
Review final development plans for the proposed new Key Bank.
 
Mr. Michael DeMarco, Architect, Vocon, 3142 Prospect Ave., Cleveland, presented the final site development and architectural plans to the Commission.
 
In answer to Mayor Cicero's question, Mr. DeMarco stated that the plans presented for this evening are final development plans, and the plans the Commission saw previously were conceptual.
 
Mr. Sirk thanked Mr. DeMarco for working with the Planning Commission in regards to the landscaping. The Commission concurred.
 
It was moved by Mr. Febo, seconded by Mr. DeCrane that the final development plans for the proposed new Key Bank be approved as submitted.
 
Roll Call:
 
Yeas: DeCrane, Febo, Sirk, Cicero, Schlessel
Nays: None.
 
Motion carried.
 
Review proposed Ordinance No. 2010-26
 
An ordinance amending Section 1160.04 (a)(3), "Parking of Recreational Vehicles."
 
Mayor Cicero explained that there were two (2) items on proposed Ordinance No. 2010-26 which were amended by Council and the ordinance is before the Planning Commission so it can be recommended to Council to approve the amendments to proposed Ordinance No. 2010-26.
 
Mr. Febo stated he agrees with the two amendments to the ordinance, which are located in Section 1, part B, number 1.
 
At this time, the Secretary read a portion of the minutes from the March 25, 2010 Regular Meeting of the Planning Commission, which asked if the proposed ordinance would cause a hardship for current residents that own recreational vehicles, and if this new proposed ordinance would hurt residents more than it would help alleviate the problem.
 
Mr. Febo reiterated the above statement from the meeting minutes, and stated he feels that portion of the proposed ordinance is unfair and he cannot support an ordinance such as this.
 
Councilman Ward stated that this proposed ordinance is not as restrictive as the original rules passed. He explained that a motor home, under the old rules, is prohibited, except for ten (10) days out of the year, no matter the size of the vehicle.
 
In answer to Mr. Febo's question regarding the storage of a boat in a backyard, Councilman Ward stated it can be parked, as long as the boat is well screened and on a hard surface.
 
It was noted that the adequate screening of the recreational vehicle while being stored portion of the proposed ordinance was inadvertently left out.
 
Mr. Sirk, in referencing Section 1, B. 6, stated his concern is for the adjacent neighbor looking down from a second story window and seeing a recreational vehicle stored.
 
In answer to Mr. Sirk's question, Mayor Cicero stated the current ordinance, previously passed this year, has been enforced twice, but not for storage of a recreational vehicle specifically.
 
Mr. Murphy stated he would double check proposed Ordinance No. 2010-26, with regard to references to screening and correct if necessary.
 
Mr. Febo voiced his concern about residents knowing about this legislation before it is passed and enforced on October 1, 2010.
 
It was moved by Mr. DeCrane, seconded by Councilman Schlessel that recommendation be made to Council to adopt proposed Ordinance No. 2010-26, as originally written, with addition if necessary, of reference to screening of recreational vehicles when stored.
 
Roll Call:
 
Yeas: DeCrane, Febo, Sirk, Cicero, Schlessel
Nays: None.
 
Motion carried.
 
It was moved by Councilman Schlessel, seconded by Mr. DeCrane that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried, meeting adjourned at 8:04 p.m.

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 Meetings Convened in April 2010:

April 22, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in April.
 
Mayor Joseph M. Cicero, Jr., Chairman
 
April 22, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in March 2010:

March 25, 2010: Planning Commission
AGENDA:

 
To meet in Regular Session on Thursday, March 25, 2010 at 7:30 PM. in the Conference Room of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Jr., presiding.
 
Members:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, L A Schlessel.
 
Others: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary
 
Minutes:
 
Approve minutes of the Regular Meeting held February 25, 2010.
 
Review proposed amendments to Section 1164.04 (a) (3), Recreational Vehicles, of the codified ordinances.
 
March 25, 2010: Planning Commission
MINUTES:

 
The Planning Commission of the City of Lyndhurst met in Regular Session on Thursday, March 25, 2010 in the Conference Room of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Chairman, presiding.
 
Members Present:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, L A Schlessel
 
Others Present: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary
 
Mr. DeCrane stated the following amendment to the minutes of the Regular Meeting held February 25, 2010:
First page, last sentence should read: "He stated that the width of the landscape screening along Mayfield Road was increased from about five (5') feet to eight (8') feet."
 
It was moved by Mr. DeCrane, seconded by Mr. Febo that the reading of the minutes of the Regular Meeting held February 25, 2010, copies of which were mailed to all members be dispensed with and said minutes stand approved as amended.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
Review proposed amendments to Section 1164.04 (a) (3), Recreational Vehicles, of the codified ordinances.
 
Mayor Cicero explained that the amendments to the ordinance were a result of an Ad Hoc committee meeting to discuss the regulations as they pertain to recreational vehicles; those changes are in the ordinance presented for discussion at this meeting.
 
Mr. Kunz explained that it was recommended that changes be made to the recreational vehicle ordinance. He further explained that an Ad Hoc committee was formed to study and to propose amendments to the recreational vehicle ordinance. He feels one of the best proposed change made to the ordinance was that no vehicle may extend into or within ten (10') feet of the right of way.
 
In answer to Mayor Cicero's question, Mr. Kunz stated that the issue of recreational vehicles has come up maybe once or twice every seven (7) to ten (10) years. He further stated that the current ordinance has worked very well from an enforcement standpoint since 1997. He then stated that the Ad Hoc committee took into consideration the enforcement of the ordinance, to which he is very appreciative.
 
In answer to Mayor Cicero's question, Councilman Schlessel stated that the reason this ordinance was reviewed is due to complaints received by certain members of Council, which may not have reached the Building Department.
 
In answer to Mayor Cicero's question, Councilman Ward stated that the Ad Hoc Committee was made up of Mr. Sirk, Councilman Frey, Himself, and Mr. Richard Clark, a resident who owns a motor home. He further stated that the Ad Hoc committee was assembled after the Planning Commission had reviewed information from City Council. He stated that if the recreational vehicle is not being used, or moved frequently, than it should be stored off site, which this proposed legislation allows for. He explained that he feels this proposed ordinance is sensitive to both the owners of recreational vehicles, and the aesthetics and rights of the neighborhood.
 
Mr. Clark asked if any calls were received by the Building Department by a possible new resident asking the restrictions on recreational vehicles, and further asked if the city realizes that restrictions on recreational vehicles may prohibit a certain demographic group of people from moving into the city.
 
Mr. DeCrane stated he felt the proposed amendments and definitions were redundant and confusing. He further stated he is in agreement with the proposed time frame of keeping recreational vehicles on private property. He stated that he would like to see the proposed ordinance simplified, if it can be, without losing the intent of the legislation.
 
Mr. Febo commended the Ad Hoc committee for their work. He asked if the proposed ordinance would pose restrictions and hardships for current residents who own recreational vehicles, who haven't caused any problems. He feels that this proposed ordinance may hurt residents more than it would help alleviate the problem.
 
Councilman Ward stated that this proposed ordinance is more restrictive than the existing ordinance. He further stated that now, there are more options to store recreational vehicles, such as commercial storage facilities.
 
Mr. Kunz stated that if and when this becomes law, the Board of Zoning Appeals may be inundated with residents who, prior to this ordinance, were not contrary to the previous ordinance regarding recreational vehicles. He then asked if there will be some type of grace period for current owners of recreational vehicles to come into compliance if and when the new ordinance is passed.
 
In answer to Mayor Cicero's question regarding constitutional rights, Mr. Murphy stated that the city would be enacting a zoning regulation, which would adversely affect someone's use of property, which is why there is a variance procedure, or the resident can take it to common pleas court.
 
Mr. Sirk explained that he was at one time going to purchase a recreational vehicle, but changed his mind due to it obstructing the view for both he and his family and neighbors, and due the vehicle hindering the aesthetics of the neighborhood. He further stated that he feels these types of vehicles can easily be stored off site for a nominal fee.
 
In regards to the portion of the proposed ordinance which says "motor homes can be parked on the property year round but not more than a ten (10) day period for loading and unloading . . ." Mr. Kunz asked if the motor home is taken off the property over the weekend, can it sit for another ten (10) days? He suggested verbiage to say a maximum of ten (10) days within a thirty (30) day period, or another time frame; he would need some type of time frame for enforcement reasons.
 
Councilman Ward stated that the proposed ordinance was written giving the Building Department leeway. He further stated that the owner of the recreational vehicle should show proof of loading or unloading.
 
It was moved by Mr. Sirk, seconded by Mr. DeCrane that recommendation be made to Council to approve proposed Ordinance No. 2009-63, pending consolidation of the definitions of the proposed ordinance, providing the intent remains the same.
 
Roll Call:
 
Yeas: DeCrane, Febo, Sirk, Cicero, Schlessel
Nays: None.
 
Motion carried.
 
It was moved by Councilman Schlessel, seconded by Mayor Cicero that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried, meeting adjourned at 8:25 p.m.

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 Meetings Convened in February 2010:

February 25, 2010: Planning Commission
AGENDA:

 
To meet in Regular Session on Thursday, February 25, 2010 at 7:30 p.m. in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Jr., presiding.
 
Members:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, L A Schlessel
 
Others: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary.
 
Minutes:
 
Approve minutes of the Special Meeting held December 10, 2009.
 
5637 Mayfield Road:
 
Review revised site development plan for the proposed new Key Bank development.
 
February 25, 2010: Planning Commission
MINUTES:

 
The Planning Commission of the City of Lyndhurst met in Regular Session on Thursday, February 25, 2010, at 7:30 PM, in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Jr., presiding.
 
Members Present:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero
 
Member Absent: L A Schlessel
 
Others Present: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary; Councilman D A Frey.
 
It was moved by Mr. DeCrane, seconded by Mr. Febo that the reading of the minutes of the Special Meeting held December 10, 2009, copies of which were mailed to all members, be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
5637 Mayfield Road
 
Review revised site development plan for the proposed new Key Bank development.
 
Michael DeMarco, Vocon, Architects, 3142 Prospect Ave, Cleveland
Matt Matisco, The Matisco Group, PO Box 4544 Westlake OH
 
Mr. Kunz gave a recap of the revised items, as recommended at the December 10, 2009 Planning Commission meeting. He stated that at that meeting, the proposed site development plan was approved subject to conditions laid out by the Planning Commission; Mr. DeMarco has since submitted a revised site development plan taking into consideration what he thought were all recommendations from the Planning Commission. Mr. Kunz stated that to the best of his knowledge, those recommendations have been met. He then stated that the proposed site plan was before the Architectural Board of Review last week and was approved as to the aesthetics, orientation of the building, materials and colors to be used.
 
Mr. DeMarco, Vocon, Architects for the Key Bank Project, outlined the changes shown on the revised site plan. He stated that the landscape screening along Mayfield Road was increased from about five (5') feet to eight (8') feet. He further stated that three (3) parking stalls were eliminated, which further increased the amount of green space, along the Mayfield Road frontage. He also stated that modifications were made to the proposed site plan layout, by moving the building to the north to gain more frontage along Mayfield Road and to maintain more screening along the eastern property line, between Key Bank property and St. Clare Church. He then stated that the screen wall along the eastern property line will decrease in height, it will be six (6') feet high in the rear of the property until the last two sections, where it steps down from six (6') feet to four (4') feet, and then four (4') feet to two (2') feet, as it approaches Mayfield Road. He stated that elevations were submitted showing color, style and detail of the vinyl fencing and the screen wall. He also stated that some of proposed landscaping has been changed; the landscaping on the eastern boundary line will coincide with the tiering effect of the masonry wall, higher plantings in the back, and shorter plantings towards the front. He further stated that some landscaping was eliminated and/or changed on the site.
 
Mr. Febo complimented the architects on the revised plan. He then asked that the proposed vinyl fence in the rear of the Key Bank property extend only to the fifty (50') foot front setback line of the existing house on Brainard Road.
 
Mrs. Consilio, owner of adjacent property, 1449 Brainard Road, concurred with the placement and length of the proposed vinyl fence.
 
Mr. Sirk stated that the existing curb cut of twenty-two feet, four inches, (22' 4") is acceptable, even though the current code states that curb cuts are to be twenty-four (24') feet.
 
In answer to Mr. Sirk's question, Mr. DeMarco stated that the western curb cut along Mayfield Road will be eliminated and restored, and the utility pole will be relocated.
 
Mr. Brad McLane, WXZ Development, stated that the utility pole will be relocated in accordance with other existing poles in the area.
 
Mr. DeCrane commended the architect for listening and applying the recommendations made at the last meeting.
 
Mrs. Consilio, 1449 Brainard Road, asked if something could be done about the grading of the commercial property's driveway, which slants into her property, and sometimes floods her driveway. She also commended the architect and developer on the project.
 
Mr. Kunz stated that he will be happy to pass along any pictures to the city engineer for review, and before any type of approval can be made, a grading and drainage plan will have to be submitted and approved by the city engineer.
 
It was moved by Mr. Febo, seconded by Mr. DeCrane that the proposed revised site plan, dated February 23, 2010, be approved as submitted, and that the existing western entrance drive which is twenty-two feet, four inches (22' 4"), be accepted by the Planning Commission, and that the vinyl fence in the rear of the Key Bank property extend only to the fifty (50') foot front setback of 1449 Brainard Road.
 
Roll Call:
 
Yeas: DeCrane, Febo, Sirk, Cicero, Frey
Nays: None
 
Motion carried.
 
It was moved by Mr. Sirk, seconded by Mr. DeCrane that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried, meeting adjourned at 7:50 PM.

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 Meetings Convened in January 2010:

January 28, 2010: Planning Commission
AGENDA:

 
The Planning Commission of the City of Lyndhurst will not hold a Regular Meeting in January.
 
Mayor Joseph M. Cicero, Jr., Chairman

 
January 28, 2010: Planning Commission
MINUTES:

 
N/A

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 Meetings Convened in December 2009:

December 10, 2009: Planning Commission
AGENDA:

 
To meet in Regular Session on Thursday, December 10, 2009 at 7:30 p.m. in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road. Mayor Joseph M. Cicero, Jr. presiding.
 
Members:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, D A Frey.
 
Others: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary.
 
Minutes:
 
Approve minutes of the Regular Meeting held October 22, 2009.
 
River Creek:
 
Request of Ronald A. Fisher, for a minor lot split and consolidation involving Sub Lot 19A, 5260 River Trail and Sub Lot 20A, 5250 River Trail, to correct a driveway encroachment issue.
 
5637, 5647 & 5649 Mayfield Road:
 
Request of Michael DeMarco, Architect, on the behalf of Key Bank, to review a proposed site development plan for a new Key Bank to be located on the northeast corner of Brainard and Mayfield Roads. It would replace the current businesses at 5637, 5647 and 5649 Mayfield Road.
 
December 10, 2009: Planning Commission
MINUTES:

 
The Planning Commission of the City of Lyndhurst met in Special Session on Thursday, December 10, 2009 at 7:30 PM., in the Council Chamber of the Lyndhurst Municipal Center, 5301 Mayfield Road.
 
Members Present:
Commissioners: V F DeCrane, R S Febo, D J Sirk, J M Cicero, D A Frey
 
Others Present: P T Murphy, Director of Law; T P Kunz, Building Commissioner; C J White, Secretary
 
It was moved by Mr. DeCrane, seconded by Mr. Febo that the minutes of the Regular Meeting held October 22, 2009, copies of which were mailed to all members, be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
Motion carried.
 
River Creek
 
Request of Ronald A. Fisher, for a minor lot split and consolidation involving Sub Lot 19A, 5260 River Trail and Sub Lot 20A, 5250 River Trail, to correct a driveway encroachment issue.
 
Mr. Ronald Fisher, Wald & Fisher, presented a proposed lot split and consolidation plan, and explained that Sub Lot 21 was sold about 8 months ago, and the owner felt that the neighbor's driveway was too close to his property, and asked to purchase Sub Lot 20. He further explained that the agreement is that the owner of Sub Lots 20 and 21 will pay full homeowners' association dues, as though it is a separate residence, and the land stays green forever.
 
Due to the lot split and consolidation, Mr. Fisher is requesting to add a small sliver of land from Sub Lot 20 A to Sub Lot 19. He further stated that he feels it became an improvement for the entire cul-de-sac in regards to the spacing of the homes.
 
It was moved by Mr. DeCrane, seconded by Mr. Sirk that recommendation be made to Council to approve the request of Ronald A. Fisher, for a minor lot split and consolidation involving Sub Lot 19A, 5260 River Trail and Sub Lot 20A, 5250 River Trail be approved as submitted.
 
Roll Call:
 
Yeas: DeCrane, Febo, Sirk, Frey
Nays: None
 
Motion carried.
 
5637, 5647 & 5649 Mayfield Road
 
Request of Michael DeMarco, Architect, on the behalf of Key Bank, to review a proposed site development plan and lot consolidation for a new Key Bank to be located on the northeast corner of Brainard and Mayfield Roads. It would replace the current businesses at 5637, 5647 and 5649 Mayfield Road.
 
Michael DeMarco, Architect with Vocon, presented both an existing and proposed site development plan and explained that the existing buildings will be demolished to redevelop the site. He stated that Key Bank is proposing a new three thousand nine hundred (3,900') square foot facility, with three (3) drive through lanes, and twenty-one (21) parking stalls. He further stated there is a full turn access off of Brainard Road, and right in right out access off of Mayfield Road. He further stated that in order to mitigate the traffic issue in that area the existing curb cut off of Mayfield Road will be converted into a right in, right out, access point. He further proposed screening at the north and east property lines; a six (6') foot high vinyl fence between six to eight (6' - 8') foot high brick piers.
 
Mr. DeMarco then presented the proposed floor plan and elevations of Key Bank. He stated that the building will be light and dark brick tones with water table bands under each window, which will be the opposite brick color than what the field brick is. He then submitted proposed materials to be used, including a sample of the proposed fence. He also presented a proposed landscaping plan, stating that larger deciduous trees will be on the site with decorative landscaping around the building, with taller shrubs and bushes along the east elevation for extra screening. He further stated that Key Bank will propose a monument sign and building signage at a later date.
 
In answer to Mr. DeCrane's question, Mr. DeMarco stated that the proposed fence sections will be approximately eighteen (18') feet in length.
 
In answer to Councilman Frey's question, Mr. DeMarco stated that the proposed fence will be white vinyl; the masonry piers will be dark to match the brick on the proposed building.
 
Mr. Febo stated that he would like to see as much green space as possible in the front setback, and to increase the proposed green area by at least seven (7') feet, by losing one parking space. He further suggested increasing the height of the proposed evergreens.
 
In answer to Mr. Sirk's question regarding the existing Pin Oaks, Mr. DeMarco stated that in order to conform to the parking and green space requirements, at least two of the existing trees will have to be removed. He further stated that Key Bank would like to see fourteen (14) to eighteen (18) parking spaces for this development.
 
Mr. Kunz stated that the proposed plan meets the parking requirements even if one or two parking spaces are removed.
 
Brad McLean, WXZ Development, stated that due to the clean up of the site, twelve (12') feet of soil will have to be removed and replaced, and therefore would tear up the root systems and destroy the three (3) existing Pin Oaks along Mayfield Road.
 
In answer to Mr. Febo's comments, Mr. DeMarco stated that the eastern most and the western most parking space along Mayfield Road would be eliminated to accommodate extra green space.
 
Mr. Kunz stated that the minimum required parking allotment for this proposal would be eighteen (18) spaces.
 
Mr. Sirk asked what is governing the location of the front entry off Brainard Road.
 
Mr. DeMarco stated that the decision of the location of the entry on Brainard Road was due to increasing the landscaping to expand the green space area.
 
Mr. McLean explained the process of removing, testing and filling the contaminated soil on the site.
 
In answer to Mr. Sirk's question, Mr. McLean stated that as of now, they will not need to access other abutting properties to do the soil clean up; however they may have to once the procedure starts. He further stated that any landscaping disturbed on the abutting properties will be replaced.
 
Mr. DeMarco explained that there are no mechanical units on the roof; they are behind a four (4') foot high screen wall on the south side of the building. He further stated there may be a logistical problem with moving it due to the proximity of the mechanical room.
 
In answer to Mr. DeCrane's suggestions, Mr. DeMarco stated that he will look into adjusting the location of the proposed building on the site to increase the depth of space from the proposed building to the sidewalk to about five (5') feet or so.
 
Mr. Febo recommended a different color for the proposed fence, preferably beige.
 
Mr. DeCrane recommended that the proposed fence on the east side of the property be four (4') feet high, instead of the proposed six (6') feet due to aesthetics.
 
Mr. Kunz explained that nowhere along Mayfield Road is there, nor does the Building Department require a screen wall past the front setback line of a building; since the property to the east, St. Clare Church, is meticulously landscaped, it would detract from the aesthetics to bring a screen wall, whether it be four (4') feet or six (6') feet past the front setback of the building.
 
Judith Consilio, Daughter of the property owner at 1449 Brainard Road, stated she is looking forward to the proposed new building and landscaping but has some concerns about health, the environmental condition of her mother's property, safety during the demolition, reclamation and building process, and the safety of the surrounding properties if the bank is robbed.
 
Mayor Cicero stated that there has been no soil testing on 1449 Brainard Road yet, but if contamination is found, it will be rectified. He further stated that the ground water flows south across the commercial property, not north.
 
Ms. Consilio stated that water does collect on her mother's property, due to the fact that the existing commercial parking lot was paved over and as a result, the water runs down her mother's driveway. She stated that she is concerned about water and dirt run off once the construction begins.
 
Mr. Kunz explained that once the proposal is approved by Planning Commission and Council, the plans will be then be reviewed by the city engineer for grading and drainage approval, and a building permit would not be issued until the city engineer signs off on the plan submitted.
 
Mr. McLean stated that during construction the developer is required to provide erosion control to control the run-off off the property, so as not to interfere with adjoining properties.
 
In answer to Ms. Consilio's question regarding toxins being released into the air, Mr. McLean reiterated the fact that until the soil clean up starts, they won't know the extent of the contaminants.
 
Mayor Cicero stated that no matter the cost and/or the amount of clean up, the developer has to comply with EPA regulations, and rest assured, that will be done.
 
Dennis Kane, 1152 Brainard Road, asked if contaminated soil was on adjacent properties, would the developer be responsible for removal.
 
Mayor Cicero stated that if the contaminated soil is from the original contaminant on the commercial property in question, it will be cleaned.
 
Mr. McLean stated that the EPA requires that the contaminated soil, wherever it may be, be cleaned up and that there are a number of different methods of doing that. He further stated that the EPA has strict guidelines in regards to quantity and location of contaminants.
 
In answer to Ms. Consilio's question regarding the Oak tree on her property, Mr. McLean stated that as of now, the soil remediation area is limited to the commercial property in question.
 
Father Stanley Klasinski, 5659 Mayfield Road, stated he is supportive of the proposed project and is primarily concerned about the safety of the school children. He further stated that he would like to see a more permanent and attractive barrier that would deter cars, pedestrians and snow plows between the two properties, especially behind the front setback of the existing St. Clare School due to the children having access to the west side of the school. He further stated he is concerned about bank patrons parking on church property. He stated he would like the screen wall to be consistent with the aesthetics of the church's property and the entrance to the city, and that the screen wall not be vinyl. He also asked that the screen wall be scaled down towards the front of the property for clear visibility of traffic and signage, and that shrubbery be added to soften the barrier.
 
Kathleen Kane, 1445 Brainard Road, asked what type of lighting will be used in the parking lot and asked about traffic flow from the property in question onto Brainard Road.
 
In regards to the traffic pattern, Mr. Kunz stated that the traffic pattern has been approved by the traffic department of the Lyndhurst Police Department as shown on the proposed site plan, and that the recommendation of the Lyndhurst Police Department is that the ingress/egress areas be clearly signed.
 
In answer to comments and questions raised, Mr. DeMarco stated that there will be roof and ground barriers in place to deter run-off and demolition particles during construction. In regards to parking lot lighting, there is a minimum lighting ratio that the bank needs to provide for security requirements. He further stated that further procedures are taken on the lights to minimize the glare, and that the lighting poles will be positioned as close to the building as possible.
 
Mr. DeCrane suggested that the height of the proposed eastern screen wall decrease in front of the front building setback line of the school. He then suggested that the screen wall be of a more permanent material.
 
In regards to Mr. Febo's comments, Father Klasinski also expressed concerns about litter from bank patrons ending up on church property, which he feels is another reason for a more permanent screen wall and landscaping.
 
Mr. DeMarko suggested that a masonry wall be erected at the eastern property line at six (6') feet in height, then decrease in size down to two (2') feet towards the front of the church property.
 
Councilman Ward stated that he likes the brick piers of the screen wall, and that the screen wall along the eastern property line be vinyl until the front setback line of the school, then transition the screen wall to a brick structure and that it be scaled down in height accordingly, and be off white or tan in color.
 
Mayor Cicero stated that the color of the screen wall would be a decision of the Architectural Review Board.
 
Mr. Sirk stated that he also feels the proposed screen wall should be of a more solid material, for safety reasons.
 
It was moved by Mr. Sirk, seconded by Mr. Febo that the proposed site development plan for a new Key Bank to be located on the northeast corner of Brainard and Mayfield Roads be approved pending submittal of the following:
 
  • That the frontage along Mayfield Road be increased;

  • Evaluate the orientation of the proposed building;

  • Reduce the amount of parking spaces from twenty-one (21) to eighteen (18), by removing three (3) parking spaces from the Mayfield Road side.

  • Revised landscaping plan, showing all plant material to be used, increased grass area and taller evergreens;

  • Submittal of additional detail for the proposed screen walls, Type A, being the residential fence (white or cream colored vinyl fence with brick piers), and Type B, a six (6') foot masonry screen wall from the northeast corner south to the front setback of the eastern property line, then tier down from six (6') feet to four (4') feet, then from four (4') feet to two (2') feet).

  • Save any existing Oak Trees if possible.

  •  
    Roll Call:
     
    Yeas: DeCrane, Febo, Sirk, Cicero, Frey
    Nays: None.
     
    Motion carried.
     
    It was moved by Mr. Sirk, seconded by Mr. DeCrane that recommendation be made to Council to approve a lot consolidation for a new Key Bank to be located on the northeast corner of Brainard and Mayfield Roads.
     
    Roll Call:
     
    Yeas: DeCrane, Febo, Sirk, Cicero, Frey
    Nays: None.
     
    Motion carried.
     
    It was moved by Mr. DeCrane, seconded by Councilman Frey that the meeting be adjourned.
     
    The question was put to a voice vote and passed unanimously.
     
    Motion carried, meeting adjourned at 9:00 p.m.

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