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AGENDAS & MINUTES / BOARD OF CONTROL / 2010:
 
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 Meetings Convened in December 2010:

December 6, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, November 15, 2010.
 
Review and approve assessments for nuisance abatement.
 
Approve Purchase Requisitions:
 
OTIS ELEVATOR - Emergency repair of closed loop door operator; all labor and material - $11,245.32.
 
DYSON, SCHMIDLIN & FOULDS - Legal Services from August 24 through September 24, 2010, re: NEORSD v Bath Township et.al. Case No. 714945 - $18,216.00.
 
UNIVERSITY HOSPITALS OCCUPATIONAL HEALTH - Annual firefighter medical physicals per union contract - $17,000.00.
 
GAMETIME - Equipment for Brainard Sprayground, purchased under U.S. Communities Co-Op Contract - $269,932.95.
 
December 6, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, December 6, 2010, at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; M. J. Carroll, Chief of Fire; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance
 
Absent: T. P. Kunz, Building Commissioner.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, November 15, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed, with Mr. Gambatese abstaining.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
OTIS ELEVATOR - Emergency repair of closed loop door operator; all labor and material - $11,245.32.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Otis Elevator for emergency repair of closed loop door operator, including all labor and material, for a total cost of $11,245.32.
 
The question was put to a voice vote and passed unanimously.
 
DYSON, SCHMIDLIN & FOULDS - Legal services from August 24 through September 24, 2010 re: NEORSD vs. Bath Township et. al. Case No. 714945 - $18,216.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Dyson, Schmidlin & Foulds for legal services from August 24 through September 24, 2010, re: NEORSD vs. Bath Township et. al. Case No. 714945 for a total cost of $18,216.00.
 
The question was put to a voice vote and passed unanimously.
 
UNIVERSITY HOSPITALS OCCUPATIONAL HEALTH - Annual firefighter medical physicals per union contract - $17,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with University Hospitals Occupational Health for annual firefighter medical physicals per union contract for a total cost of $17,000.00.
 
The question was put to a voice vote and passed unanimously.
 
GAMETIME - Equipment for Brainard Spray Ground, purchased under U.S. Communities Co-Op Contract - $269,932.95.
 
It was moved by Mr. Frey, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Gametime for equipment for Brainard Spray Ground, to be purchased through under U.S. Communities Co-Op Contract for a total cost of $269,932.95.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:06 P.M.

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 Meetings Convened in November 2010:

November 15, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, November 1, 2010.
 
Review and approve assessments for grass cutting.
 
Review and approve assessments for nuisance abatement.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of September, 2010.
 
Approve Purchase Requisitions:
 
OHIO FIRE CHIEFS' ASSOCIATION - Fire Chief Assessment Center - $5,300.00.
 
FINLEY FIRE EQUIPMENT - Preventive maintenance; repair and replacement of 12V electric distribution panel; repair of intake valve and tank fill valve on Ladder Truck 421 - $9,666.83.
 
November 15, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, November 15, 2010, at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; M. J. Carroll, Chief of Fire; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; J. C. Borton, Assistant Clerk of Council.
 
Absent: Council Representative J. A. Gambatese; T. P. Kunz, Building Commissioner.
 
Vice Mayor Marko noted that Mr. Gambatese was excused for personal reasons.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, November 1, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the monthly summary statement of revenues and expenditures for the month of October, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
OHIO FIRE CHIEFS' ASSOCIATION - Fire Chief Assessment Center - $5,300.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with the Ohio Fire Chiefs' Association for the Fire Chief Assessment Center for a total cost of $5,300.00.
 
The question was put to a voice vote and passed unanimously.
 
FINLEY FIRE EQUIPMENT - Preventive maintenance; repair and replacement of 12V electric distribution panel; repair of intake valve and tank fill valve on Ladder Truck 421 - $9,666.83.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Finley Fire Equipment for preventive maintenance; repair and replacement of 12V electric distribution panel; repair of intake valve and tank fill valve on Ladder Truck 421 for a total cost of $9,666.83.
 
The following purchase requisition was added to the agenda:
 
SKODA MINOTTI - One Virtual server (replacing four servers); Four Windows Server 2008 licenses; cabinet rack and installation - Not to exceed $32,146.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Skoda Minotti for the purchase of a One Virtual Server to replace four servers; four Windows Server 2008 licenses; cabinet rack and installation for a total cost not to exceed $32,146.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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November 1, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, October18, 2010.
 
Review and approve assessments for grass cutting.
 
Review and approve assessments for nuisance abatement.
 
Approve Purchase Requisitions:
 
RITA - Second half 2010 EDP Support Services - $10,200.00.
 
GIBSON MACHINERY - Ten foot (10') snow plow for D-10, new 5 ton dump truck - $5,414.00.
 
DYSON, SCHMIDLIN & FOULDS, LPA. - Legal Services relative to Northeast Ohio Regional Sewer District vs. Bath Township, Ohio, Cuyahoga County Case #714945 - $16,687.00.
 
SOUTHEASTERN EQUIPMENT CO. - 721E Front End loader (includes trade-in of L-93 old Case front end loader for $22,000) - $132,672.90. (State Contract)
 
November 1, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, November 1, 2010, at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; L. Puskas, Building Inspector; D. St. John, Acting Chief of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: T. P. Kunz, Building Commissioner.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, October 18, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
RITA - Second half 2010 EDP Support Services - $10,200.00.
 
It was moved by Mr. Schlessel seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with RITA for second half 2010 EDP Support Services for a total cost of $10,200.00.
 
The question was put to a voice vote and passed unanimously.
 
GIBSON MACHINERY - Ten foot (10') foot snow plow for D-10 new 5 ton dump truck - $5,414.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Gibson Machinery for the purchase of a ten foot snow plow for D-10 new 5 ton dump truck for a total cost of $5,414.00.
 
The question was put to a voice vote and passed unanimously.
 
DYSON, SCHMIDLIN & FOULDS, LPA. - Legal services relative to Northeast Ohio Regional Sewer District vs. Bath Township, Ohio, Cuyahoga County Case #714945 - $16,687.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Dyson, Schmidlin & Foulds, LPA for legal services relative to Northeast Ohio Regional Sewer District vs. Bath Township, Ohio, Cuyahoga County Case #714945 for a total cost of $16,687.00.
 
The question was put to a voice vote and passed unanimously.
 
SOUTHEASTERN EQUIPMENT CO. - 721E Front End loader (includes trade-in of L-93 old Case front end loader for $22,000) - $132,672.90.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is here by authorized and directed to enter into contract with Southeastern Equipment Co. for the purchase of a 721E front end loader, including trade-in of L-93 old Case front end loader for $22,000, for a total cost of $132,672.90.
 
Mr. Fisher reported on the meeting of the Service & Sewers Committee held earlier this evening. A copy of said report is forthcoming and will be made a part of the permanent record.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Gambatese, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:03 P.M.

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 Meetings Convened in October 2010:

October 18, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, October 4, 2010.
 
Review and approve assessments for grass cutting.
 
Review and approve assessments for nuisance abatement.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of September, 2010.
 
Approve Purchase Requisitions:
 
PAUL T. MURPHY - Legal services through December, 2010 - $12,000.00.
 
October 18, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, October 18, 2010, at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; D. St. John, Acting Chief of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: J. M. Cicero, Jr., Mayor; M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Fisher, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, October 4, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. LoPresti, that the assessment for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the monthly summary statement of revenues and expenditures for the month of September, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
PAUL T. MURPHY - Legal services through December, 2010 - $12,000.00.
 
It was moved by Mr. Ward, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul T. Murphy for legal services through December, 2010 for a total cost of $12,000.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Gambatese, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:03 P.M.

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October 4, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, September 20, 2010.
 
Review and approve assessments for grass cutting.
 
Award Contracts:
 
For bids received in answer to advertised request for the 2010 Crack Sealing Program.
 
Approve Purchase Requisitions:
 
STATEWIDE FORD - Three (3) Ford Crown Vic Police Interceptor; One (1) Ford Fusion - $78,840.00.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for 4th quarter 2010 - $50,700.00.
 
October 4, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, October 4, 2010, at 8:00 PM, Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; D. St. John, Captain of Fire; M. A. Kovalchik, Director of Finance; L. Puskas, Building Inspector; J. C. Borton, Assistant Clerk of Council.
 
Absent: T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, September 20, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE 2010 CRACK SEALING PROGRAM.
BIDS OPENED FRIDAY, SEPTEMBER 10, 2010 - 12:00 NOON
 
Bid Bond
5%
5%
5%
          
Name of Bidder
Axtell's Inc.
Specialized Construction, Inc.
Crossroads Asphalt Recycling, Inc.
          
Amount Bid
$56,100.00
$68,650.00
$82,840.00

 
Mrs. Borton reported that this item had been tabled at the last meeting and it is now the recommendation of the City Engineer and Law Director that the bid be awarded to Axtell's, Inc.
 
Mr. Murphy said he sent a memo to the Board of Control explaining that the award to the apparent low bidder had been protested by the second low bidder and that their legal counsel was present to address Board of Control. He requested that they be permitted a short time to address the Board.
 
Mr. Andrew Natale, of Frantz Ward LLP, addressed the Board of Control on behalf of Specialized Construction, Inc. stating he was in receipt of the memo from Mr. Murphy recommending the award to the low bidder. He said that while Ohio Law provides discretion to a public body to waive informalities or irregularities in a proposal, the types and extent of informalities in the bid documents create grave concern that jeopardize the integrity of the public bid process. Mr. Natale indicated that he had requested a complete copy of the bid documents and that the documents he received included a bid bond, but the bond did not include a Power of Attorney, which is mandated by state law and City of Lyndhurst ordinances. In addition, Item #3 in the General Conditions require that any out of state bidder who is to bid on contracts for award in the City of Lyndhurst must include with his bid at the time of bid opening, a certificate indicating that it is authorized and licensed to do business in the State of Ohio. He stated that no such affidavit was signed by this company, and no such certificate was provided to the City. Mr. Natale said he recognizes that there is a $12,000 difference in the bid of Specialized Construction and the apparent low bidder. He noted that Specialized Construction had performed several contracts successfully in the City of Lyndhurst as a prime contractor, and that they had also performed successfully several contracts as a sub-contractor for contractors performing work in the City. He said their list of qualifications is very elaborate. Mr. Natale further noted that the low bidder had not one project listed on the qualification sheet that indicates they had experience applying the ODOT specifications.
 
Mr. Natale said he was in receipt of affidavits that are notarized with no signature from the bidder and that there are affidavits that are incomplete or not submitted at all. He noted that the bid document states explicitly which forms shall be submitted. Mr. Natale felt these were major deviations in the bid submittal.
 
Mr. Ward indicated that there is a 25% difference between the apparent low bidder and the second low bidder and stated that it is already late in the season.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that with the Law Director's acknowledgement, all bids be rejected at this time and that the project be rebid in the spring.
 
Mr. Murphy indicated that it is provided in the bid specifications that Board of Control has the right to reject any and all bids, which would make this a proper motion and action by the Board of Control.
 
Roll Call:
 
Yeas: Fisher, Frey, Gambatese, Schlessel, Ward, LoPresti, Marko
Nays: None.
 
Motion carried.
 
The following purchase requisitions were presented for approval:
 
STATEWIDE FORD - Three (3) Crown Vic Police Interceptor police cars and one (1) Ford Fusion - $78,840.00. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Statewide Ford for the purchase of three Crown Vic Police Interceptor police cars and one Ford Fusion for a total cost of $78,840.00, to be purchased through State Contract.
 
The question was put to a voice vote and passed unanimously.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for fourth quarter, 2010 - $50,700.00. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Great Lakes Petroleum for the purchase of gasoline and diesel fuel for the fourth quarter, 2010 for a total cost of $50,700.00, to be purchased through State Contract.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:10 P.M.

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 Meetings Convened in September 2010:

September 20, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Tuesday, September 7, 2010.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of August, 2010.
 
Award Contracts:
 
For bids received in answer to advertised request for the 2010 Crack Sealing Program.
 
September 20, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, September 20, 2010, at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; D. Isaac, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Tuesday, September 7, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the monthly summary statement of revenues and expenditures for the month of August, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE 2010 CRACK SEALING PROGRAM.
BIDS OPENED FRIDAY, SEPTEMBER 10, 2010 - 12:00 NOON
 
Bid Bond
5%
5%
5%
          
Name of Bidder
Axtell's Inc.
Specialized Construction, Inc.
Crossroads Asphalt Recycling, Inc.
          
Amount Bid
$56,100.00
$68,650.00
$82,840.00

 
Mrs. Borton reported that it is the recommendation of the City Engineer that the bid be awarded to Axtell's, Inc. based on review of their references and ability. The Engineer further stated that there were some discrepancies in the bid forms submitted and that the Law Director would have an opinion regarding same. In addition, the City Engineer recommended that $1,000 be appropriated for contract administration for the project.
 
Mr. Murphy said the bids were opened last week and that there had been questions raised by the second low bidder that the low bidder was non-responsive and non-responsible. He requested that the matter be tabled and reconsidered at the meeting on October 4th after all parties had been given an opportunity to submit in writing what their positions are.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the matter be tabled until such time as all parties involved submit their positions in writing to Council.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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September 7, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, August 2, 2010.
 
Review and approve assessments for grass cutting.
 
Review and approve assessments for nuisance abatement.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of July, 2010.
 
Approve Purchase Requisitions:
 
BFI WASTE SYSTEMS OF OHIO - Refuse disposal August through December, 2010 - $130,000.00.
 
ALLIANCE CLAIMS SERVICE - Insurance Deductible - $10,000.00.
 
STRYKER EMS EQUIPMENT - One Stryker Model 6500 Power Pro Cot - Not to exceed $15,000.00.
 
CHAGRIN VALLEY ENGINEERING - Reimbursable expenses: United Survey for flow monitor installation, rental and data reading for the Edgefield Rd. culvert project - $10,200.00.
 
September 7, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Tuesday, September 7, 2010, at 8:03 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; D. St. John, Captain of Fire.
 
Absent: T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, August 2, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed, with Mr. Schlessel and Mr. Marko abstaining.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the monthly summary statement of revenues and expenditures for the month of July, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
BFI WASTE SYSTEMS OF OHIO - Refuse disposal August through December, 2010 - $130,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with BFI Waste Systems of Ohio for refuse disposal for August through December, 2010 for a total cost of $130,000.00.
 
The question was put to a voice vote and passed unanimously.
 
ALLIANCE CLAIMS SERVICE - Insurance deductible - $10,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Alliance Claims Service for insurance deductible for a total cost of $10,000.00.
 
The question was put to a voice vote and passed unanimously.
 
STRYKER EMS EQUIPMENT - One Stryker Model 6500 Power Pro Cot - Not to exceed $15,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Stryker EMS Equipment for the purchase of one Stryker Model 6500 Power Pro Cot at a cost not to exceed $15,000.00.
 
The question was put to a voice vote and passed unanimously.
 
CHAGRIN VALLEY ENGINEERING - Reimbursable expenses to United Survey for flow monitor installation, rental and data reading for the Edgefield Road culvert project - $10,200.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Chagrin Valley Engineering for reimbursable expenses to United Survey for flow monitor installation, rental and data reading for Edgefield Road culvert project for a total cost of $10,200.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:07 P.M.

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 Meetings Convened in August 2010:

August 2,2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Tuesday, July 6, 2010.
 
Review and approve assessments for grass cutting.
 
Review and approve assessments for sewer maintenance.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of June, 2010.
 
Award Contracts:
 
For bids received in answer to advertised request for the 2010 Concrete and Catch Basin Repair Program.
 
Approve Purchase Requisitions:
 
CCM RENTAL - Rental of tent, tables, chairs, staging, etc for 2010 Home Days - $10,996.50.
 
August 2,2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, August 2, 2010 at 8:02 P.M., Patrick A. Ward, Acting Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance
 
Absent:
Council Representatives: J. A. Marko, L. A. Schlessel; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
Councilman Ward announced that Mr. Marko was absent because of surgery and Mr. Schlessel was out of the country on business.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Frey, seconded by Mr. Gambatese, that reading of the minutes of the Regular Meeting of the Board of Control held Tuesday, July 6, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Frey, seconded by Mr. Gambatese, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Frey, seconded by Mr. Fisher, that the assessment for sewer maintenance be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Frey, seconded by Mr. LoPresti, that the monthly summary statement of revenues and expenditures for the month of June, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE 2010 CONCRETE AND CATCH BASIN REPAIR PROGRAM.
BIDS OPENED FRIDAY, JULY 30, 2010 AT 12:00 NOON
 
Bid Bond
5%
5%
5%
5%
5%
5%
5%
          
Name of Bidder
Phil Miller Construction
Noce Enterprises, Inc.
Tri-Mor
Imperial Waterproofing
TC Construction
A & J Cement
Petty Group, LLC
          
Bid Amount
$194,170.00
$208,700.00
$213,310.00
$222,247.50
$234,775.00
$242,375.00
$244,402.00

 
Mrs. Borton reported that the City Engineer recommends award of the contract to Phil Miller Construction, Inc. for a total cost of $194,170.00 and that an additional $3,200.00 be appropriated for construction administration costs.
 
It was moved by Mr. Frey, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with Phil Miller Construction for the 2010 Concrete and Catch Basin Repair Program for a total cost of $194,170.00; and that an additional $3,200.00 be appropriated for construction administration costs.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
CCM RENTAL - Rental of tent, tables, chairs, staging, etc. for 2010 Home Days - $10,996.50.
 
It was moved by Mr. Frey, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with CCM Rental for rental of tent, tables, chairs, staging, etc. for 2010 Home Days for a total cost of $10,996.50.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Frey, seconded by Mr. Gambatese, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:07 P.M.

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 Meetings Convened in July 2010:

July 6, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, June 7, 2010.
 
Review and approve assessments for grass cutting.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of May, 2010.
 
Award Contracts: For bids received in answer to advertised request for the 2010 Concrete and Catch Basin Repair Program.
 
For bids received in answer to advertised request for the demolition of Brainard Park Pool.
 
Approve Purchase Requisitions:
 
PAUL T. MURPHY - Legal Services through September, 2010 - $12,000.00.
 
COGENT SYSTEMS, INC. - Cogent CS500P Electronic Fingerprint system for the Police Department - $18,000.00.
 
BOBCAT COMPANY - Two (2) 5100 Bobcat Skid-steer Loaders - $32,320.00, less trade-in of $6,600 - $25,720.00. (State Contract)
 
PAT FLOWERS, INC. - 2010 Street Striping Program for Mayfield, Richmond, Brainard, Anderson, Acacia and Cedar Roads - $19,849.00.
 
CONCORD ROAD EQUIPMENT - Truck body with hydraulics and salt spreader for new cab and chassis - $53,254.80. (State Contract)
 
CONCORD ROAD EQUIPMENT - Rubbish Truck conversion to Utility Dump Truck - $31,289.71. (State Contract)
 
CONCORD ROAD EQUIPMENT - Leaf collection box for Unit P2K conversion - $8,381.45.
 
SKODA MINOTTI - Fiber Optic cabling, switches, UPS, etc to tie in Municipal Center network to Lyndhurst Pool and Community Center, bathhouse and pump house - $12,660.00.
 
WENTWORTH SOLUTIONS - Development and implementation of Building Department permitting and records software - $8,100.00.
 
PB TECH - Teletrol E-Building Products System upgrade to Community Center HVAC - Not to Exceed $20,000.00.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for third quarter 2010 - $41,000.00.
 
NORTH SHORE AUDIO - Two (2) Audio Technica 3000 Series True Diversity UHF Wireless systems Dynamic hand held microphone systems - $1,295.00.
 
SUTPHEN CORPORATION - One (1) NCT450 Holmotro hydraulic cutting shears - $5,523.00.
 
NORTH SHORE AUDIO - Sound and lighting for Home Days 2010 - $3,798.00.
 
July 6, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Tuesday, July 6, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service;
 
Absent: J. M. Cicero, Jr., Mayor; M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, June 7, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed, with Mr. LoPresti abstaining.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of May, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE 2010 CONCRETE AND CATCH BASIN REPAIR PROGRAM.
BIDS OPENED FRIDAY, JUNE 25, 2010 AT 12:00 NOON
 
Bid Bond
5%
5%
5%
5%
5%
          
Name of Bidder
Philip Miller Construction
Tri-Mor
Alba, Inc.
TC Construction
A & J Cement
          
Bid Amount
$194,170.00
$217,885.00
$221,075.00
$233,100.00
$242,375.00

 
It is the recommendation of the City Engineer that award be made to Philip Miller Construction, Inc., however, since a letter was sent by Tri-Mor contesting the bid of Philip Miller, Inc., the Engineer deferred to the opinion of the Law Director. The opinion of the Law Director is attached hereto and made a part hereof.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that bids received for the 2010 Concrete and Catch Basin Repair Program be rejected and that the project be re-bid, noting that the number of days to complete and earliest start date were omitted from the bid submitted by Philip Miller Construction. Mr. Ward also noted that there was a $23,000.00 difference in the price.
 
Roll Call:
 
Yeas: Fisher, Frey, Gambatese, Schlessel, Ward, LoPresti, Marko.
Nay: None.
 
Motion carried.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE DEMOLITION OF BRAINARD PARK POOL.
BIDS OPENED FRIDAY, JULY 2, 2010 AT 12:00 NOON
 
Bid Bond
5%
5%
5%
5%
5%
          
Name of Bidder
Independence Excavating
King Excavating
Precision Engineering & Cont.
Baumann Enterprises
Rucella Construction
          
Bid Amount
$62,495.00
$63,300.00
$74,597.00
$86,380.00
$97,600.00

 
It is the recommendation of the City Engineer that award be made to Independence Excavating for the demolition of Brainard Park Pool for a total cost of $62,495.00, with appropriation of an additional $2,500.00 for construction administration costs for Quality Control Inspection.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Independence Excavating for the demolition of Brainard Park Pool for a total cost of $64,495.00, and that the appropriation of an additional $2,500.00 for construction administration costs for Quality Control Inspection be deferred at this time pending resolution of the contract with QCI.
 
Mr. Gambatese asked if there was a contingency plan in the event the contractor does not complete the contract. Mr. Murphy responded that the contractor would provide a performance bond which would require the bonding company to provide for completion of the project.
 
Roll Call:
 
Yeas: Fisher, Frey, Gambatese, Schlessel, Ward, LoPresti, Marko.
Nays: None.
 
Motion carried.
 
The following purchase requisitions were presented for approval:
 
PAUL T. MURPHY - Legal Services through September, 2010 - $12,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul T. Murphy for legal services through September, 2010 for a total cost of $12,000.00.
 
The question was put to a voice vote and passed unanimously.
 
COGENT SYSTEMS, INC. - Cogent CS500P Electronic Fingerprint system for the Police Department - $18,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Cogent Systems, Inc. for the purchase of a Cogent CS500P Electronic Fingerprint system for the Police Department for a total cost of $18,000.00.
 
The question was put to a voice vote and passed unanimously.
 
BOBCAT COMPANY - Two (2) 5100 Bobcat Skid-steer Loaders - $32,320.00, less trade-in $6,600.00 - $25,720.00. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Bobcat Company for the purchase of two (2) 5100 Bobcat Skid-steer Loaders at a cost of $32,320.00, less trade-in of $6,600.00 for a total cost of $25,720.00. (State Contract)
 
The question was put to a voice vote and passed unanimously.
 
PAT FLOWERS, INC. - 2010 Street Striping Program for Mayfield, Richmond, Brainard, Anderson, Acacia and Cedar Roads - $19,849.00.
 
It was moved by Mr. Ward, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Pat Flowers, Inc. for the 2010 Street Striping Program for Mayfield, Richmond, Brainard, Anderson, Acacia and Cedar Roads for a total cost of $19,849.00.
 
The question was put to a voice vote and passed unanimously.
 
CONCORD ROAD EQUIPMENT - Truck body with hydraulics and salt spreader for new cab and chassis - $53,254.80. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Concord Road Equipment for the purchase of a truck body with hydraulics and salt spreader for new cab and chassis for a total cost of $53,254.80. (State Contract)
 
The question was put to a voice vote and passed unanimously.
 
CONCORD ROAD EQUIPMENT - Rubbish Truck conversion to Utility Dump truck - $31,289.71. (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Concord Road Equipment for Rubbish Truck conversion to Utility Dump truck for a total cost of $31,289.71. (State Contract)
 
The question was put to a voice vote and passed unanimously.
 
CONCORD ROAD EQUIPMENT - Leaf collection box for Unit P2K conversion - $8,381.45.
 
It was moved by Mr. Schlessel, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with Concord Road Equipment for a leaf collection box for Unit P2K conversion for a total cost of $8,381.45.
 
The question was put to a voice vote and passed unanimously.
 
SKODA MINOTTI - Fiber Optic cabling, switches, UPS, etc., to tie in Municipal Center network to Lyndhurst Pool and Community Center, bathhouse and pump house - $12,660.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Skoda Minotti for fiber optic cabling, switches, UPS, etc., to tie in Municipal Center network to Lyndhurst Pool and Community Center, bathhouse and pump house for a total cost of $12,660.00.
 
The question was put to a voice vote and passed unanimously.
 
WENTWORTH SOLUTIONS - Development and implementation of Building Department permitting and records software - $8,100.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Wentworth Solutions for development and implementation of Building Department permitting and records software for a total cost of $8,100.00.
 
The question was put to a voice vote and passed unanimously.
 
PB TECH - Teletrol E-Building Products System upgrade to Community Center HVAC - Not to exceed $20,000.00.
 
It was moved by Mr. Frey, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with PB TECH for Teletrol E-Building Products System upgrade to Community Center HVAC at a cost not to exceed $20,000.00.
 
The question was put to a voice vote and passed unanimously.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for third quarter 2010 - $41,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Great Lakes Petroleum for gasoline and diesel fuel for third quarter 2010 for a total cost of $41,000.00.
 
The question was put to a voice vote and passed unanimously.
 
NORTH SHORE AUDIO - Two (2) Audio Technica 3000 Series True Diversity UHF Wireless systems - Dynamic hand held microphone system - $1,295.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with North Shore Audio for the purchase of two (2) Audio Technica 3000 Series True Diversity UHF Wireless systems - Dynamic hand held microphone system for a total cost of $1,295.00.
 
Mr. Ward noted that this would bring the City into compliance with the new radio frequency regulations imposed by the FCC. Mr. Frey asked if this included the wireless system in the Community Center. It was noted that this did not include the microphone system at the Community Center and the matter should be studied further.
 
The question was put to a voice vote and passed unanimously.
 
SUTPHEN CORPORATION - One (1) NCT450 Holmotro hydraulic cutting shears - $5,523.00.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Sutphen Corporation for the purchase of one (1) NCT450 Holmotro hydraulic cutting shears for a total cost of $5,523.00.
 
The question was put to a voice vote and passed unanimously.
 
NORTH SHORE AUDIO - Sound and lighting for 2010 Home Days - $3,798.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with North Shore Audio for sound and lighting for 2010 Home Days for a total cost of $3,798.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:10 P.M.

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 Meetings Convened in June 2010:

June 7, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, May 17, 2010.
 
Review and approve assessments for grass cutting.
 
Approve Purchase Requisitions:
 
SPECIAL TRONICS - Surveillance Camera enhancement for Police Department and City Hall - $11,000.00.
 
BEST EQUIPMENT CO. - Automated rubbish truck repair - $26,781.26.
 
SHUTTLER'S UNIFORMS - Bulk uniform purchase for 2010 per Fire Department Collective Bargaining Agreement - $12,238.35.
 
DELL, INC. - Dell Server to replace main server in Police Department - $7,109.89.
 
June 7, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, June 7, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner.
 
Absent: Council Representative C. A. LoPresti; G. M. Telzrow, Chief of Fire.
 
Vice Mayor Marko stated that Mr. LoPresti is excused and out of town on business.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, May 17, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
SPECIAL TRONICS - Surveillance camera enhancement for Police Department and City Hall - $11,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Special Tronics for surveillance camera enhancement for Police Department and City Hall for a total cost of $11,000.00.
 
The question was put to a voice vote and passed unanimously.
 
BEST EQUIPMENT CO. - Automated rubbish truck repair - $26,781.26.
 
It was moved by Mr. Schlessel, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with Best Equipment Co. for automated rubbish truck repair for a total cost of $26,781.26.
 
The question was put to a voice vote and passed unanimously.
 
SHUTTLER'S UNIFORMS - Bulk uniform purchase for 2010 per Fire Department Collective Bargaining Agreement - $12,238.35.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with Shuttler's Uniforms for bulk uniform purchase for 2010 per Fire Department Collective Bargaining Agreement for a total cost of $12,238.35.
 
The question was put to a voice vote and passed unanimously.
 
DELL, INC. - Dell Server to replace main server in the Police Department - $7,109.89.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Dell, Inc. for the purchase of a Dell Server to replace the main server in the Police Department for a total cost of $7,109.89.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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 Meetings Convened in May 2010:

May 17, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, May 3, 2010.
 
Review and approve assessment for sewer maintenance.
 
Review and approve assessments for nuisance abatement.
 
Monthly Statement by the Finance Director:
 
Review and approve monthly summary statement of revenues and expenditures for the month of April, 2010.
 
Approve Purchase Requisitions:
 
CARGILL DE-ICING TECHNOLOGY - Automatic brine maker Silver Model - $30,000.00. (Ohio ODOT Contract #013-10)
 
ALTEC INDUSTRIES - Replace cylinder, cables, phase inspection and testing for tree crew bucket truck - $7,648.92.
 
MOTOROLA COMMUNICATIONS - Four (4) Motorola Portable Radios and ancillary equipment for the Fire Department - $18,000.00.
 
May 17, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, May 17, 2010 at 8:01 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; D. Isaac, Captain of Fire; M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner.
 
Absent: G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, May 3, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessment for sewer maintenance be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the assessments for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of April, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
CARGILL DE-ICING TECHNOLOGY - Automatic brine maker Silver Model - $30,000.00. (Ohio ODOT Contract #013-10)
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Cargill De-icing Technology for the purchase of an automatic brine maker, Silver Model, for a total cost of $30,000.00, with Mr. Ward noting that this amount represents half of the purchase price and that the City of South Euclid would be sharing the cost.
 
The question was put to a voice vote and passed unanimously.
 
ALTEC INDUSTRIES - Replace cylinder, cables, phase inspection and testing for tree crew bucket truck - $7,648.92.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Altec Industries to replace cylinder, cables, and to conduct phase inspection and testing for tree crew bucket truck for a total cost of $7,648.92.
 
The question was put to a voice vote and passed unanimously.
 
MOTOROLA COMMUNICATIONS - Four (4) Motorola Portable Radios and ancillary equipment for the Fire Department - $18,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Gambatese, that the Mayor be and he is hereby authorized and directed to enter into contract with Motorola Communications for the purchase of four (4) Motorola Portable Radios and ancillary equipment for the Fire Department for a total cost of $18,000.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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May 3, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, April 19, 2010.
 
Approve Purchase Requisitions:
 
HALL PUBLIC SAFETY - Vehicle changeover costs - $7,000.00.
 
CLEVELAND RESTORATION SOCIETY - Renew annual management fee for participation in the Heritage Home Program - $5,560.00.
 
BUSINESS INFORMATION SYSTEMS, INC. - Digital recording system for Court Annex - Hardware, software and installation, including one year maintenance - $6,739.00.
 
SAL CHEMICAL - Chemicals for Lyndhurst Pool 2010 Season - $17,000.00.
 
May 3, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, May 3, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; J. C. Borton, Assistant Clerk of Council.
 
Absent: M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
Vice Mayor Marko wished Councilman Fisher a Happy "60th" Birthday.
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, April 19, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
HALL PUBLIC SAFETY - Vehicle changeover costs - $7,000.00.
 
It was moved by Mr. Ward, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with Hall Public Safety for vehicle changeover costs for a total cost of $7,000.00.
 
The question was put to a voice vote and passed unanimously.
 
CLEVELAND RESTORATION SOCIETY - Renew annual management fee for participation in the Heritage Home Program - $5,560.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with Cleveland Restoration Society for renewal of the annual of the annual management fee for participation in the Heritage Home Program for a total cost of $5,560.00.
 
The question was put to a voice vote and passed unanimously.
 
BUSINESS INFORMATION SYSTEMS, INC. - Digital recording system for Court Annex - hardware, software, installation, including one year maintenance - $6,739.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Business Information Systems, Inc. for the digital recording system for the digital recording system for the Court Annex, (hardware, software, installation and one year maintenance) for a total cost of $6,739.00.
 
The question was put to a voice vote and passed unanimously.
 
SAL CHEMICAL - Chemicals for Lyndhurst Pool 2010 season - $17,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Sal Chemical for the purchase of chemicals for the Lyndhurst Pool 2010 season for a total cost of $17,000.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Frey, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:03 P.M.

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 Meetings Convened in April 2010:

April 19, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, April 5, 2010.
 
Review and approve monthly summary statement of revenues and expenditures for the month of March, 2010.
 
Award Contracts:
 
For bids received in answer to advertised request for the 2010 Asphalt Resurfacing Program.
 
Approve Purchase Requisitions:
 
VILLAGE OUTDOORS, LTD. - Dixie chopper Classic 2760 grass cutter - $7,873.95 (State Contract)
 
RITA - Second quarter 2010 EDP Support services for SSI/EGov Software Support - $5,100.00.
 
April 19, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, April 19, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; D. St. John, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, April 5, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed, with Mr. Frey abstaining.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of March, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
FOR BIDS RECEIVED IN ANSWER TO ADVERTISED REQUEST
FOR THE 2010 ASPHALT RESURFACING PROGRAM.
BIDS OPENED FRIDAY, APRIL 9, 2010 - 12:00 NOON
 
Bid Bond
5%
5%
5%
5%
5%
5%
5%
5%
          
Name of Bidder
Ronyak Paving, Inc.
Carron Asphalt Paving, Inc.
Chagrin Valley Paving
Specialized Construction
Barbicas Construction
Burton Scot Contractors
Kokosing Construction Co., Inc.
Karvo Paving Company
          
Amount Bid
$622,214.00
$653,644.50
$684,734.00
$689,780.00
$723,060.00
$726,022.00
$781,345.00
$786,927.00

 
Mrs. Borton reported that it is the recommendation of the City Engineer that the contract be awarded to Ronyak Paving, Inc. in the amount of $622,214.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Ronyak Paving, Inc. for the 2010 Asphalt Resurfacing Program for a total cost of $622,214.00, and that $6,000.00 be approved for Construction Administration costs for Quality Control Inspection.
 
Roll Call:
 
Yeas: Fisher, Frey, Gambatese, Schlessel, Ward, LoPresti, Marko.
Nays: None.
 
Motion carried.
 
The following purchase requisitions were presented for approval:
 
VILLAGE OUTDOORS, LTD. - Dixie Chopper Classic 2760 grass cutter - $7,873.95 (State Contract)
 
It was moved by Mr. Schlessel, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Village Outdoors, Ltd. for the purchase of a Dixie Chopper Classic 2760 grass cutter for a total cost of $7,873.95 to be purchased under State Contract.
 
The question was put to a voice vote and passed unanimously.
 
RITA - Second quarter 2010 EDP support services for SSI/EGov Software Support - $5,100.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with RITA for second quarter 2010 EDP support services for SSI/EGov Software support in the amount of $5,100.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:05 P.M.

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April 5, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, March 15, 2010.
 
Approve Purchase Requisitions:
 
PAUL T. MURPHY - Legal Services through June, 2010 - $12,000.00.
 
CARGILL, INC. - Salt 2009-1010 contract to meet the minimum 80% tonnage for the season - $63,000.00.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for second quarter, 2010 - $41,200.00.

 
April 5, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, April 5, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; D. Isaac, Captain of Fire; T. P. Kunz, Building Commissioner; J. C. Borton, Assistant Clerk of Council.
 
Absent:
Council Representative: D. A. Frey; M. A. Kovalchik, Director of Finance; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
Vice Mayor Marko announced that Councilman Frey was excused because he was out of town.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, March 15, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisition was presented for approval:
 
PAUL T. MURPHY - Legal services through June, 2010 - $12,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul T. Murphy for legal services through June, 2010 for a total cost of $12,000.00.
 
The question was put to a voice vote and passed unanimously.
 
CARGILL, INC. - Rock salt (ODOT Contract #018-10) for 2009-2010 contract to meet minimum 80% tonnage for the season - Not to exceed $63,000.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Cargill, Inc. for the purchase of rock salt (ODOT Contract #018-10) for the 2009-2010 contract to meet the minimum 80% tonnage for the season for a total cost not to exceed $63,000.00.
 
The question was put to a voice vote and passed unanimously.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for second quarter, 2010 - $41,200.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Great Lakes Petroleum for the purchase of gasoline and diesel fuel for the second quarter of 2010 for a total cost of $41,200.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:03 P.M.

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 Meetings Convened in March 2010:

March 15, 2010: Board of Control
AGENDA:

 
BOARD OF CONTROL:
 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, March 1, 2010.
 
Review and approve monthly summary statement of revenues and expenditures for the month of February, 2010.
 
Approve Purchase Requisitions:
 
TRI-CITY CONSORTIUM ON AGING Budget allocation FY 2010- $169,846.00.
 
BUREAU OF WORKERS' COMPENSATION - 2009 Workers' Compensation Insurance annual premium - $122,123.40.
 
SELREC - 2010 Subsidy - $24,949.00.
 
WASTE MANAGEMENT RECYCLE AMERICA - Recycling tip fee for December, 2009 (143 tons) - $5,003.25.
 
CARGILL, INC. Rock salt - ODOT contract #018-10 for 2009-1010 season ($43.53T) - $25,200.00.
 
SPAN - SPAN dues for 2010; radio upgrade contribution - $17,000.00.
 
PAUL T. MURPHY - Legal defense services - $8,080.80.
 
March 15, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, March 15, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; D. Isaac, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent:
Council Representative: D. A. Frey; P. T. Murphy, Director of Law; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
Vice Mayor Marko announced that Councilman Frey was excused because he was out of town on business.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, March 1, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of February, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisition was presented for approval:
 
TRI-CITY CONSORTIUM ON AGING - Budget allocation FY 2010 - $169,846.00.
 
It was moved by Mr. Schlessel, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with the Tri-City Consortium on Aging for budget allocation FY 2010 in the amount of $169,846.00.
 
The question was put to a voice vote and passed unanimously.
 
BUREAU OF WORKERS' COMPENSATION - 2009 Workers' Compensation Insurance Annual Premium - $122,123.40.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with the Bureau of Workers' Compensation for 2009 Workers' Compensation Insurance Annual Premium for a total cost of $122,123.40.
 
The question was put to a voice vote and passed unanimously.
 
SELREC - 2010 Subsidy - $24,949.00.
 
It was moved by Mr. Ward, seconded by Mr. Fisher, that the Mayor be and he is hereby authorized and directed to enter into contract with SELREC for the 2010 subsidy in the amount of $24,949.00.
 
The question was put to a voice vote and passed unanimously.
 
WASTE MANAGEMENT RECYCLE AMERICA - Recycling tip fee for December, 2009 (143 tons) - $5,003.25.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Waste Management Recycle America for the recycling tip fee for December, 2009 (143 tons) for a total cost of $5,003.25.
 
The question was put to a voice vote and passed unanimously.
 
CARGILL, INC. - Rock salt (ODOT Contract #018-10) for 2009-2010 season ($43.53T) - $25,200.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Cargill, Inc. for the purchase of rock salt (ODOT Contract #018-10) for the 2009-2010 season at $43.54T for a total cost of $25,200.00.
 
The question was put to a voice vote and passed unanimously.
 
SPAN - SPAN dues for 2010; radio upgrade contribution - $17,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with SPAN for dues for 2010 and radio upgrade contribution for a total cost of $17,000.00.
 
The question was put to a voice vote and passed unanimously.
 
PAUL T. MURPHY - Legal defense services - $8,080.80.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul T. Murphy for legal defense services for a total cost of $8,080.80.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Gambatese, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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March 1, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, February 15, 2010.
 
Review and approve monthly summary statement of revenues and expenditures for the month of January, 2010.
 
Approve Purchase Requisitions:
 
PAUL T. MURPHY - Legal services January through March, 2010 - $5,000.00.
 
NATIONAL BUSINESS FURNITURE, LLC. - Four (4) legal size fireproof vertical files for Records Retention - $6,792.00. (Includes shipping, handling and inside delivery).
 
DIVISION OF WATER - Water charge for hydrants - $20,607.04.
 
SMITH & OBY - Replace the 6" vibration eliminator and 6" gate valve in the Mechanical Equipment Room per proposal - $6,750.00.
 
MIAMI VALLEY INTERNATIONAL TRUCKS - 2011 International 7400 SFA Truck Chassis for snow plow -$68,959.00. (ODOT State bid price Contract 023-09).

 
March 1, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, March 1, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; R. B. Borthwick, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Special Meeting of the Board of Control held Monday, February 15, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of January, 2010 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisition was presented for approval:
 
PAUL T. MURPHY - Legal services January through March, 2010 - $5,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Paul T. Murphy for legal services for January through March, 2010 for a total cost of $5,000.00.
 
The question was put to a voice vote and passed unanimously.
 
NATIONAL BUSINESS FURNITURE, LLC. - Four (4) legal size fireproof vertical files for Records Retention - $6,792.00 (includes shipping, handling and inside delivery)
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the Mayor be and he is hereby authorized and directed to enter into contract with National Business Furniture, LLC for the purchase of four (4) legal size fireproof vertical files for Records Retention for a total cost of $6,792.00, including shipping, handling and inside delivery.
 
The question was put to a voice vote and passed unanimously.
 
DIVISION OF WATER - Water charge for fire hydrants - $20,607.04.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Division of Water for water charge for fire hydrants for a total cost of $20,607.04.
 
The question was put to a voice vote and passed unanimously.
 
SMITH & OBY - Replace the 6" vibration eliminator and 6" gate valve in the Mechanical Equipment Room per proposal - $6,750.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Smith & Oby to replace the 6" vibration eliminator and 6" gate valve in the Mechanical Equipment Room per proposal for a total cost of $6,750.00.
 
The question was put to a voice vote and passed unanimously.
 
MIAMI VALLEY INTERNATIONAL TRUCKS - 2011 International 7400 SFA Truck Chassis for snow plow - $68,959.00. (ODOT State bid price Contract 023-09)
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Miami Valley International Trucks for the purchase of a 2011 International 7400 SFA Truck Chassis for snow plow for a total cost of $68,959.00 (ODOT State bid price Contract 023-09)
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Frey, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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 Meetings Convened in February 2010:

February 15, 2010: Board of Control
AGENDA:

 
Pledge of Allegiance
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, February 1, 2010.
 
Approve Purchase Requisitions:
 
National City Bank - Bank fees and credit card merchant fees for Municipal Court - $10,972.57.

 
February 15, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, February 15, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; D. St John, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Special Meeting of the Board of Control held Monday, February 1, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisition was presented for approval:
 
NATIONAL CITY BANK - Bank fees and credit card merchant fees for Municipal Court - $10,972.57.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with National City Bank for bank fees and credit card merchant fees for Municipal Court for a total cost of $10,972.57.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:02 P.M.

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 Meetings Convened in January 2010:

January 18, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, January 4, 2010.
 
Review and approve monthly summary statement of revenues and expenditures for the month of December, 2009.
 
Approve Purchase Requisitions:
 
BFI WASTE SYSTEMS OF OHIO - Refuse disposal January through June, 2010 - $148,200.00.
 
GREAT LAKES PETROLEUM - Gasoline and diesel fuel for January through March, 2010 - $45,000.00.
 
CITY OF MAYFIELD HEIGHTS - Tech Team assessment for 2010 - $5,000.00; Fire Investigation Strike Force assessment for 2010 - $500.00 - $5,500.00.
 
CLARENDON NATIONAL INSURANCE CO. - Deductible for 2005 claim #05-2861F - $10,000.00.
 
INNOVARE SOLUTIONS - Court Master 2010 annual support services - $8,000.00; Court 2010 website hosting - $4,200.00 - $12,200.00.
 
January 18, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Special Session on Monday, January 18, 2010 at 8:00 P.M., Joseph A. Marko, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; B. Borthwick, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: M. A. Kovalchik, Director of Finance; T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
All stood for the Pledge of Allegiance.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meeting of the Board of Control held Monday, January 4, 2010, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the month of December, 2009 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
BFI Waste Systems Of Ohio - Refuse disposal January through June, 2010 - $148,200.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with BFI Waste Systems of Ohio for refuse disposal January through June, 2010 for a total cost of $148,200.00.
 
The question was put to a voice vote and passed unanimously.
 
Great Lakes Petroleum - Gasoline and diesel fuel for January through March, 2010 - $45,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Great Lakes Petroleum for gasoline and diesel fuel for January through March, 2010 for a total cost of $45,000.00.
 
The question was put to a voice vote and passed unanimously.
 
City Of Mayfield Heights - Tech Team assessment for 2010 - $5,000.00; Fire Investigation Strike Force assessment for 2010 - $500.00 - $10,000.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with the City of Mayfield Heights for Tech Team assessment for 2010 for a cost of $5,000.00 and for Fire Investigation Strike Force assessment for 2010 for a cost of $500.00, for a total cost of $5,500.00.
 
The question was put to a voice vote and passed unanimously.
 
Clarendon National Insurance Co. - Deductible for 2005 claim #05-2861F - $10,000.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Ward, that the Mayor be and he is hereby authorized and directed to enter into contract with Clarendon National Insurance Co. for deductible for 2005 claim #05-2861F for a total cost of $10,000.00.
 
The question was put to a voice vote and passed unanimously.
 
Innovare Solutions - Court Master 2010 annual support services - $8,000.00; Court 2010 website hosting - $4,200.00 - $12,200.00.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the Mayor be and he is hereby authorized and directed to enter into contract with Innovare Solutions for Court Master 2010 annual support services - $8,000.00; Court 2010 website hosting - $4,200.00 for a total cost of $12,200.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Ward, seconded by Mr. Schlessel, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:04 P.M.

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January 4, 2010: Board of Control
AGENDA:

 
PLEDGE OF ALLEGIANCE
 
Minutes:
 
Approve minutes of the Regular Meeting of the Board of Control held Monday, December 7, 2009.
 
Review and approve assessments for grasscutting.
 
Review and approve assessments for nuisance abatement.
 
Review and approve monthly summary statement of revenues and expenditures for the month of November, 2009.
 
Approve Purchase Requisitions:
 
Safe Air Contractors, Inc. - Remove asbestos tile floor and mastic in lower level Court annex in preparation for proposed work - $8,775.00. (Confirming)
 
Otis Elevator - Renewal of elevator service/maintenance contract for 2010 - $5,304.00.
 
January 4, 2010: Board of Control
MINUTES:

 
The Board of Control of the City of Lyndhurst met in Regular Session on Monday, January 4, 2010 at 8:40 P.M., Patrick A. Ward, Chairman, presiding.
 
Members Present:
Council Representatives: D. J. Fisher, D. A. Frey, J. A. Gambatese, C. A. LoPresti, J. A. Marko, L. A. Schlessel, P. A. Ward.
 
Others Present: J. M. Cicero, Jr., Mayor; P. T. Murphy, Director of Law; R. F. Porrello, Chief of Police; F. E. Glady III, Director of Service; M. A. Kovalchik, Director of Finance; D. St. John, Captain of Fire; J. C. Borton, Assistant Clerk of Council.
 
Absent: T. P. Kunz, Building Commissioner; G. M. Telzrow, Chief of Fire.
 
It was moved by Mr. Frey, seconded by Mr. Schlessel, that reading of the minutes of the Regular Meting of the Board of Control held Monday, December 7, 2009, copies of which were mailed to all Members be dispensed with and said minutes stand approved as circulated.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Marko, seconded by Mr. Schlessel, that the assessment for grass cutting be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Marko, seconded by Mr. Schlessel, that the assessments for nuisance abatement be accepted as submitted and applied.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Marko, seconded by Mr. Schlessel that the monthly summary statement of revenues and expenditures for the months of November, 2009 be accepted as submitted by the Finance Director, noting that all Members of Council had received the statement.
 
The question was put to a voice vote and passed unanimously.
 
The following purchase requisitions were presented for approval:
 
SAFE AIR CONTRACTORS, INC. - Remove asbestos tile floor and mastic in lower level Court annex in preparation for proposed work - $8,775.00. (Confirming)
 
It was moved by Mr. Schlessel, seconded by Mr. LoPresti, that the Mayor be and he is hereby authorized and directed to enter into contract with Safe Air Contractors, Inc. to remove asbestos tile floor and mastic in lower level Court annex in preparation for proposed work for a total cost of $8,775.00 (Confirming).
 
The question was put to a voice vote and passed unanimously.
 
OTIS ELEVATOR - Renewal of elevator service/maintenance contract for 2010 - $5,304.00.
 
It was moved by Mr. Schlessel, seconded by Mr. Marko, that the Mayor be and he is hereby authorized and directed to enter into contract with Otis Elevator for renewal of elevator service/maintenance contract for 2010 for a total cost of $5,304.00.
 
The question was put to a voice vote and passed unanimously.
 
It was moved by Mr. Schlessel, seconded by Mr. Gambatese, that the meeting be adjourned.
 
The question was put to a voice vote and passed unanimously.
 
Meeting adjourned at 8:42 P.M.

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